2017 City Council Staff Reports

01/17/17 – Adopt a Resolution Approving Updates and Revisions to the Department of Public Works Standard Details for Streets, Sanitary Sewers, Storm Sewers and Other Miscellaneous Items

01/17/17 – Approval of an Agreement with Barry Miller to Provide On-Call Consulting Services

01/17/17 – Consideration of the Purchase of Replacement Conductive Electronic Weapons from TASER International in the Amount of $32,205.21

01/17/17 – Presentation from the East Bay Municipal Utility District Regarding the Grand Avenue Pipeline Replacement Project

01/17/17 – Receipt of the 2015-2016 Audit Report and Consideration of a Revised Appropriation (Gann) Limit for FY 16-17

01/17/17 – Presentation from R3 Consulting Group Regarding the Progress on the Development of a Request for Proposals for Waste Collection Services

01/17/17 – Consideration of the Establishment of a Climate Action Task Force and Receipt of a Report on the 2015 Greenhouse Gas Emissions Inventory

01/17/17 – Consideration of an Agreement with Siegel and Strain Architects in the Amount of $30,500 for Development of the Recreation Center and Veterans’ Hall Master Plan

02/06/17 – Approval of an Agreement with Koff & Associates in the Amount Not to Exceed $19,680 for the Completion of Salary Surveys and an Appropriation to Fund the Agreement

02/06/17 – Approval of Agreement with KCOM Independent Contractors for Calendar Year 2017

02/06/17 – Approval of a Resolution of Local Support for One Bay Area Grant Funding for the Oakland Avenue Improvements Project

02/06/17 – Approval of a Travel & Reimbursement Policy for Elected Officials and Staff and Repeal of Conflicting Policies

02/06/17 – Approval of a Settlement Agreement with T-Mobile West LLC and Authorization for the City Administrator to Execute the Agreement

02/06/17 – Receipt of a Report on Joint Efforts Between the City and Piedmont Unified School District to Increase Safety at Piedmont Schools

02/06/17 – Receipt of the 2016 Year End Crime Report from the Police Chief

02/06/17 – Consideration of the FY 16-17 Mid-Year Financial Report

02/06/17 – Introduction and 1st Reading of Ord. 727 N.S – Revising and Updating Purchasing Statutes, Policies and Procedures as well as Consideration of a Full Revision of Administration/Finance Policy #9 – Purchasing Policy and Procedures

03/01/17 – Appoint Councilmember McBain as Liaison to the Park Commission 

03/01/17 – 2nd Reading of Ord. 727 N.S – Revising and Updating Purchasing Statutes, Policies and Procedures as well as Consideration of a Full Revision of Administration/Finance Policy #9 – Purchasing Policy and Procedures 

03/01/17 – Approval of an Amendment to the City’s Agreement with Judith Robbins for Consulting Services to Extend the Period of Time for Completion of the Work and Increase the Compensation Limit to $45,000 

03/01/17 – Consideration of a Resolution Affirming the Action of the Alameda County Mayors’ Conference in Passing Resolution 01-17 Condemning Violence and Hate Speech, Expressing Solidarity with All Those Targeted for their Ethnicity, Race, Religion, Sexual Orientation, Gender, Ability, or National Origin and In Support of Immigrants and Refugees

03/01/17 – Introduction and 1st Reading of Ord. 728 N.S. Adopting Revisions to the City Code Including Chapter 17, Planning and Land Use; and Consideration of a Resolution Adopting Interim Design Guidelines and the Repeals of Policies Incorporated into the City Code and Guidelines

03/01/17 – Introduction and 1st Reading of Ord. 729 N.S. – Revising Use Restrictions for Linda Beach Playfield

03/01/17 – PUBLIC HEARING Regarding an Increase in the Ambulance User Fee, effective April 1, 2017 and Consideration of an Amendment to the First Responder Advanced Life Support Agreement with Alameda County 

03/20/17 – Approve the 2nd Reading of Ord. 729 N.S. – Revising Use Restrictions for Linda Beach Playfield

03/20/17 – Acceptance of Improvements Regarding the Kingston-Linda-Rose Triangle Project 

03/20/17 – Approval of a Letter to the United States Postal Service Regarding the Continuation of Retail Postal Service on or near Piedmont Avenue 

03/20/17 – Approval of the Following Actions Related to the Climate Action Plan Task Force:

a. Approval of a Resolution Reestablishing the Task Force; Increasing the Number of Regular Members to Six

b. Appointments to the Task Force

c. Appointment of a Chair

03/20/17 – PUBLIC HEARING Regarding the Compliance Order Issued for 954 Rose Avenue and Consideration of Assessment of Administrative Penalties and Costs 

03/20/17 – 2nd Reading of Ord. 728 N.S. – Adopting Revisions to the City Code Including Chapter 17, Planning and Land Use; and Consideration of a Resolution Adopting Interim Design Guidelines and the Repeals of Policies Incorporated into the City Code and Guidelines

03/20/17 – Receipt of a Report Regarding the City’s Response to 2016-2017 Winter Storms 

03/20/17 – Receipt of a Report on the Selection of Streets for the 2017 Paving Project 

03/20/17 – Receipt of the Feasibility Study for the Installation of Solar at the Corporation Yard and Consideration of the Second Amendment to the City’s Contract with Optony, Inc. to Conduct a Structural Engineering Review of the Corporation Yard

03/20/17 – Consideration of Possible Action Regarding Damage to Cavendish Lane (verbal report)

04/03/17 – Introduction and 1st Reading of Ord. 730 N.S. Amending Chapters 5, 8, & 9 of the City Code In Order to Adopt the 2016 California Building, Fire, Green, and Other Codes

04/03/17 - Approval of a Resolution for Participation in the Alameda County Operational Area Emergency Management Organization

04/03/17 - Acceptance of Grant Funding from the Board of State and Community Corrections as well as a One Time Allocation from the California Office of Emergency Services

04/03/17 - Report on the Piedmont Unified School District’s Implementation of Extended Day Kindergarten and its Impact on the Schoolmates Program

04/03/17 - Consideration of the Issuance of a Request for Proposals for Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services

04/03/17 - Consideration of the Approval of the Implementation of a Public Safety Camera System at Hampton Park and the Adoption of a Related Public Safety Camera System Policy

04/03/17 - Consideration of an Agreement with Harley Ellis Devereaux for an Aquatics Center Operational Analysis in the Amount of $23,500

04/17/17 – 2nd Reading of Ord. 730 N.S. Amending Chapters 5, 8, & 9 of the City Code In Order to Adopt the 2016 California Building, Fire, Green, and Other Codes

04/17/17 - Approval of an Appropriation in the Amount of $25,000 to Fund the Development of a Local Hazard Mitigation Plan as required by the Federal Emergency Management Agency

04/17/17 - Approval of a Grant Agreement with the Bay Area Air Quality Management District for the Commercial Lawn & Garden Equipment Exchange Program in the Amount of $15,682.68

04/17/17 - Update on the Future of Schoolmates Program Relative to Piedmont Unified School District Implementation of Extended Day Kindergarten

04/17/17 - Presentation on the Status of the Implementation of the Information Technology Strategic Plan

04/17/17 - Consideration of a Letter to the Public Employees Retirement System Urging Divestment from Fossil Fuel Related Stocks

04/17/17 - Consideration of the Issuance of a RFP for the Linda Beach Playfield Master Plan Process

05/01/17 – Approval of a Three Year Contract Extension with the City of Berkeley for Animal Shelter Services

05/01/17 - Receipt of the Police Department Report for the 1st Quarter of 2017

05/01/17 - Introduction and 1st Reading of Ord. 731 N.S., Conforming the City’s Regulation of Accessory Dwelling Units to Requirements in State Law

05/01/17 - Presentation of the Proposed FY 17-18 Budget for the City of Piedmont  (Oral Report)

05/13/17 – CIP Review Committee Report

05/15/17 – 2nd Reading of Ord. 731 N.S., Conforming the City’s Regulation of Accessory Dwelling Units to Requirements in State Law

05/15/17 – Approval of a Resolution to be Presented to Volunteers at the Annual Volunteer Reception for 2017 

05/15/17 – Approval of Three Agreements with Alameda County Regarding Extension of the Period in Which the City May Spend Certain Community Development Block Grant Funds

05/15/17 – Consideration of the Award of the Sanitary Sewer Rehabilitation Project – Phase 5 to D’Arcy & Harty Construction, Inc. in the Amount of $3,467,994

05/15/17 – Consideration of the Implementation of a Public Safety Camera Pilot Program & Appropriation of $10,000 from the Citizens Option for Police Services (COPS) Fund

06/05/17 – Approval of a Modification to a Conditional Use Permit for Sarah Baldwin, DMD at 1375 Grand Avenue, Suite 101

06/05/17 - Introduction and 1st Reading of Ord. 732 N.S. Making a Technical Correction to Section 8.1 of the City Code to Clarify that the 2016 California Fire Code is in Effect

06/05/17 - Authorize the City Administrator to Sign a Letter of Support Authorizing Participation in the 2017 East Bay SunShares Program

06/05/17 - PUBLIC HEARING Regarding the Proposed Budget and Fee Proposals for FY 17-18 and the Levy of the Municipal Services Tax and Sewer Tax

a. Presentation of Report from the Budget Advisory & Financial Planning Committee

b. Report on the FY 17-18 Budget Proposal

06/05/17 - Introduction and 1st Reading of Ordinance 733 N.S. Amending Chapter 17 of the City Code Related to the Grand Avenue Sub Area of Zone D

06/05/17 – Report from the Chief of Police Regarding Diversity Education and Outreach as well as Collaboration with PUSD and Other Stakeholders (Oral Report)

06/05/17 - Consideration of the Award of Contract for the Linda Avenue Crosswalk Improvement Project to Bay Construction in the Amount of $328,672.80 and approval of an Overall Construction Budget of $406,515

06/05/17 - Consideration of the Operational Analysis for the Aquatics Center Master Plan Conceptual Design

06/19/17 – 2nd Reading of Ord. 732 N.S. Making a Technical Correction to Section 8.1 of the City Code to Clarify that the 2016 California Fire Code is in Effect 

06/19/17 – 2nd Reading of Ordinance 733 N.S. Amending Chapter 17 of the City Code Related to the Grand Avenue Sub Area of Zone D and Making Technical Changes to Chapter 17 

06/19/17 – Approval of a Resolution Authorizing the City Administrator to Execute a Renewed Agreement with Alameda County to Participate in the CDBG Alameda Urban County Program for a Three-Year Period

06/19/17 – Approval of a Renewed Agreement with Alameda County Regarding Collection of Taxes 

06/19/17 – Approval of a Street Use Request from Motiv Sports Regarding Use of Grand Avenue on August 12, 2017 to Conduct a Portion of “The Town’s Half Marathon”

06/19/17 – Approval of a Resolution Amending the Interim Design Guidelines to Conform with State Mandated Changes to Chapter 17 Regarding Accessory Dwelling Units and Adding Site Feature Examples 

06/19/17 – Consideration of Authorization for the City Administrator to Execute a Contract with Nichols Consulting Engineers to Develop a Green Infrastructure Framework and Trash Load Reduction Plan in the Amount of $38,935

06/19/17 – Consideration of a Resolution Indicating a Continued Commitment to Reducing Greenhouse Emissions and Support of the Paris Agreement 

06/19/17 – PUBLIC HEARING Regarding the Proposed Budget for FY 17-18 and the Levy of the Municipal Services Tax and the Municipal Sewer Tax and Consideration of the Following:

a. By Resolution, Adopt the FY 17-18 Operating Budget

b. By Resolution, Adopt the FY 17-18 Other Funds Budget

c. By Resolution, Approve the FY 17-18 Schedule of Fees and Charges

d. By Resolution, Confirm the City’s Annual Appropriation (Gann) Limit 

06/19/17 – Consideration of a Resolution Levying the FY 17-18 Municipal Services Tax

06/19/17 – Consideration of a Resolution Levying the FY 17-18 Municipal Sewer Tax 

06/19/17 – Consideration of Options Regarding the 25% General Fund Reserve Limitation in the Charter

07/03/17 – Approval of a Resolution Authorizing the Mayor to Execute an Agreement with FBD Vanguard Construction in the Amount of $158,880 for Construction of the Various Intersections Curb Ramps Project, Setting the Overall Construction Budget at $201,018, and Determining the Project to be Exempt from CEQA

07/03/17 – Consideration of the Appointment of a Council Subcommittee for the Aquatics Master Plan Conceptual Design and Consideration of Next Steps

07/03/17 – Consideration of the Appointment of Michael Szczech as Finance Director Effective July 10, 2017 and Approval of a Salary and Benefit Resolution 

07/03/17 – Consideration of a Resolution Authorizing the City Administrator to Execute an Agreement with the East Bay Municipal Utility District for Street Paving in Conjunction with the EBMUD Pipeline Replacement Project on Grand, Lower Grand, and Arroyo Avenues

07/17/17 – Consideration of an Agreement with the Local Government Commission in the Amount of $5,000 for the Civic Spark Fellowship Program

07/17/17 – Appointment of Voting Delegate and Alternates for the 2017 League of California Cities Conference

07/17/17 – Consideration of a Resolution Taking the Following Actions Regarding the 408 Linda Ave. Development:

a. Authorizing the Mayor to Sign the Subdivision Improvement Agreement with Piedmont Station, LLC, Once Certain Conditions are Met

b. Approves the Final Map for Tract 8027

07/17/17 – Update on the City’s Pavement Management Program and Review of the 2017 Paving Project 

07/17/17 – Consideration of the Framework for Green Infrastructure Plan Development Dated June 2017 as Prepared by Nichols Consulting Engineers

07/17/17 – Consideration of Next Steps Regarding Responses to the Request for Proposals for Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services

08/21/17 -Consideration of Authorization to Reject All Bids for the Corporation Yard Vehicle Storage Building Project 

08/21/17 -Introduction and 1st Reading of Ord. 734 N.S. Regarding Expedited Permitting for Electric Vehicle Charging Stations and Consideration of a Resolution Amending the Interim Design Guidelines to Exempt Electric Vehicle Charging Stations from Design Review as Required by AB 1236 

08/21/17 -Receipt of the Police Department Report for the 2nd Quarter of 2017 

08/21/17 -Consideration of an Agreement with Broadcast Microwave Services/Data 911 for the Purchase and Installation of Mobile Data Terminals in Police Patrol Vehicles and Fire Apparatus in the Amount of 87,955.11 

08/21/17 -Consideration of Placement of an Item on a Future Council Agenda Regarding a Goal Setting Process for the City Council

09/05/2017 – 2nd Reading of Ord. 734 N.S. Regarding Expedited Permitting for Electric Vehicle Charging Stations 

09/05/2017 - Approval of a Resolution Taking the Following Actions Regarding the Americans with Disabilities Act

a. Notice Under the Americans with Disabilities Act

b. Grievance Procedure Under the Americans with Disabilities Act

c. Designation of the Human Resources Administrator as the Americans with Disabilities Act Coordinator

09/05/2017 - Approval of a Street Use Application for the FallFest 5K Race to be Held on September 23, 2017

09/05/2017 - Consideration of a Resolution Reaffirming Piedmont’s Commitment to Inclusivity and Opposing Actions of Hate Groups 

09/05/2017 - Consideration of an Agreement with Groundworks Office, Landscape Architects in an Amount Not To Exceed $36,750 for the Development of the Linda Beach Playfield Master Plan 

09/05/2017 - Consideration of an Agreement with Fairbanks, Maslin, Maullin, Metz, & Associates for Community Input Gathering Regarding the Aquatics Center in an Amount Not To Exceed $31,000 and an Appropriation from the Unappropriated General Fund Balance to Cover the Expense.

09/11/17 – Consideration of the Process for Filling the Council Seat Vacated by the Resignation of Councilmember Jeffrey Wieler

09/18/17 – Approval of the Fourth Amendment to the Emergency Medical Services First Responder Advanced Life Support and Ambulance Transport Services Agreement between the City and the County of Alameda

09/18/17 - Approval of a Resolution Taking Actions Regarding New and Reclassified Positions:

a. Approval of Classifications for the Police Records Specialist and Facilities & Events Coordinator Positions as Recommended by the Civil Service Commission

b. Placement of the Police Records Specialist, Facilities & Events Coordinator, Sports Coordinator, and Plans Examiner Positions into Employee Groups

c. Approval of Salaries for the Police Records Specialist, Facilities & Events Coordinator, Sports Coordinator, and Plans Examiner Positions

09/18/17 - Approval of a Renewed Agreement with Alameda County Related to the City’s Community Development Block Grant Funds

09/18/17 - Approval of a Resolution Taking the Actions Regarding the Linda Avenue Crosswalk Improvement Project

a. Accepting the Improvements

b. Authorizing the Release of the Performance Bond and Labor & Materials Bond and the Retention of the Maintenance Bond Until September 18, 2018

c. Direct the Director of Public Works to File the Notice of Completion

09/18/17 - Consideration of the Following Actions with Regard to the Installation of Municipal Solar at the Corporation Yard

a. Receipt of the Structural Evaluation

b. Approval of the Third Amendment to the City’s Contract with Optony, Inc.

c. Authorization to Issue a Request for Proposals for the Installation of Solar at the Corporation Yard

09/18/17 - Consideration of Authorization for the Police Department to Wear Pink Patches in October of Each Year to Recognize Breast Cancer Awareness Month

10/02/17 - Approval of an Agreement with the City of Albany Related to PERS Liabilities for the Former Fire Chief Sharing Arrangement

10/02/17 - Approval of a Resolution Correcting the Salary of the Plans Examiner

10/02/17 - Approval of an Appropriation of the City’s SB-1 Funding to the 2017 Pavement Project

10/02/17 - Introduction and 1st Reading of Ord. 735 N.S. Revising Nuisance Abatement and Administrative Citation Procedures

10/02/17 - Consideration of Direction to Staff Regarding the Possible Refinancing of the Bonds of the Dudley, Mountain, and Blair Avenues Underground Assessment District; the Wildwood and Crocker Avenues Underground Assessment District; and the Piedmont Hills Underground Assessment District

10/02/17 – Crown Castle Distributed Antenna System Applications

10/02/17 – Crown Castle Distributed Antenna System Applications – Attachments A – H (35MB File)

10/02/17 – Crown Castle Distributed Antenna System Applications – Attachment I (45MB File)

10/02/17 – Crown Castle Distributed Antenna System Applications – Attachments J-O

10/16/17 – 2nd Reading of Ord. 735 N.S. Revising Nuisance Abatement and Administrative Citation Procedures 

10/16/17 - Award of the FY 17-18 Street Tree Pruning Contract to The Professional Tree Care Company in the Amount of $156,450

10/16/17 - Appointment of Public Safety Committee Chair

10/16/17 – Crown Castle Distributed Antenna System Applications

10/16/17 - Consideration of the Award of Contract for the 2017 Pavement Project to Interstate Grading and Paving in the Amount of $598,573.40

10/16/17 - Consideration of Acceptance of the 2017/18 State of California Citizens Option for Public Safety (COPS) Grant and Approval of Spending Plan

10/16/17 - Consideration of the Establishment of the Lake/Linda/Kingston/Rose Avenues Preferential Parking District 

10/30/17 – Crown Castle Distributed Antenna System Applications

11/06/17 – Approval of a Street Use Permit for the Annual Turkey Trot Race Sponsored by PTT Thanksgiving Race, Inc. 

11/06/17 – Approval of Council Liaison Assignments through 12/31/18 

11/06/17 – Consideration of the Police Department Quarterly Report for the 3rd Quarter of 2017

11/06/17 – Introduction and 1st Reading of Ordinance 736 N.S., Authorizing a Refinancing of Limited Obligation Bonds Related to Undergrounding Assessment Districts and Approval of a Resolution Taking Actions Related to the Transaction, including the approval of a Debt Management Policy 

11/20/17 – 2nd Reading of Ordinance 736 N.S., Authorizing a Refinancing of Limited Obligation Bonds Related to Undergrounding Assessment Districts

11/20/17 – Reappointment of Robert Dickinson to a Two Year Term as the City’s Representative to the Alameda County Mosquito Abatement District Effective January 1, 2018

11/20/17 – Consideration of Applications for Wireless Communication Facilities Permits and Variances Submitted by Crown Castle NG West LLC and Beacon Development as well as a Determination of CEQA Exemption under CCR 15303(d) as follows:

a. Site PHS09 – Modified Site Across from 314 Wildwood Ave.

11/20/17 – Presentation from Computer Courage and ClientFirst Technology Services Regarding the Status of the Implementation of the Information Technology Strategic Plan

11/20/17 – Consideration of an Agreement with CivicLive for a Web Site Redesign and Web Hosting Services

11/20/17 – Consideration of an Agreement with Leader Emergency Vehicles for the Purchase of a Type III Ambulance in the Amount of $215,095.42 

11/20/17 – Consideration of Memoranda of Understanding with the Following Labor Groups for the Period of 7/1/2017 through 6/30/2020:

a. Piedmont Firefighters Association

b. Piedmont Police Officers Association

12/04/17 – Approval of Fines for Violations of the Code Enforcement and Nuisance Abatement Provisions of the City Code

12/04/17 – Consideration of Resolutions Related to the City of Piedmont Limited Obligation Refunding Bonds, Reassessment District, No. 2017-1 

12/04/17 – Consideration of the Following Actions Regarding the Granting of a Franchise for Solid Waste Collection Services

a. Introduction and 1st Reading of Ord. 737 N.S. Granting a Franchise to Republic Services for Solid Waste Services and Approval of a Collection Services Agreement 

a1. Introduction and 1st Reading of Ord. 737 N.S. Granting a Franchise to Republic Services for Solid Waste Services and Approval of a Collection Services Agreement (Supplemental)

b. Consideration of a Policy Allowing Residents with Certain Physical Limitations to Receive “On-Premise” (Backyard) Service at Curbside Rates 

12/04/17 – Introduction and 1st Reading of Ord. 738 N.S., Amending Division 17.48 of the City Code to Regulate Private Cannabis Cultivation and Commercial Cannabis Facilities in Response to Changes in State Law 

12/04/17 – Consideration of the Award of Contract for the 2017 Pavement Project to Interstate Grading and Paving in the Amount of $598,573.40, Approval of the Overall Construction Budget of $730,231, and Determination that the Project is Exempt from CEQA 

12/04/17 – Consideration of a Policy for the Installation of Stop Signs, Yield Signs and Crosswalk Markings

12/18/17 – 2nd Reading of Ord. 738 N.S., Amending Division 17.48 of the City Code to Regulate Private Cannabis Cultivation and Commercial Cannabis Facilities in Response to Changes in State Law 

12/18/17 - Approval of a Minor Modification to a Conditional Use Permit for Rob Bloemker of 1Sharpe Capital LLC, 370 Highland Avenue Suite 200

12/18/17 - Approval of an Amendment to the Agreement with R3 Consulting Group for the Development of a Request for Proposals for Waste Collection Services and Appropriation of Funds for this Expense

12/18/17 - Approval of an Amendment to the Subdivision Improvement Agreement with Piedmont Station, LLC Regarding the 408 Linda Ave. Development

12/18/17 - Receipt of a Presentation from David Metz of Fairbanks, Maslin, Maullin, Metz, & Associates Regarding the Recently Completed Aquatics Center Survey and Possible Direction on Next Steps 

12/18/17 - Acceptance of Improvements for the Hampton Park Improvement Project and Recognition of Private Donations 

12/18/17 - Discussion of Goals and Design Concepts for the Coaches Field Master Plan and Possible Direction to Staff on Next Steps 

12/18/17 - Consideration of a Conditional Use Permit for the Piedmont Center for the Arts for an Office for the Piedmont Post at 801 Magnolia Avenue  

12/18/17 - Consideration of an Agreement with Nichols Consulting Engineers for Professional Services Related to the Green Infrastructure Plan and the Trash Load Reduction Plan in a Combined Amount of $122,490