2015 Staff Report Archive

01/05/15 – PUBLIC HEARING to Consider an Application for a Conditional Use Permit for The Stover Foundation at 1375 Grand Avenue, Suite 202 as Recommended by the Planning Commission

01/05/15 – Consideration of the Award of Contract to Atlas Heating and Air Conditioning for Updates to the HVAC System in the East Wing of the City’s Building at 801 Magnolia Avenue in the Amount of $14,725 and Approval of an Overall Construction Budget of $20,392

01/20/15 – Consideration of the Appointment of Michelle Marchetta Kenyon as City Attorney and Approval of an Agreement for City Attorney Services with Burke, Williams, and Sorensen

01/20/15 – Consideration of an Agreement with the Alameda County Fire Department for Medical Priority Dispatch Services

02/02/15 – Approval of a Conditional Use Permit for Edward Jones at 370 Highland Avenue, Suite 202 as Unanimously Recommended by the Planning Commission

02/02/15 - Receipt of the 2014 Year End Crime Report from the Police Chief

02/02/15 - Receipt of a Report from the Public Works Director Regarding Resident Outreach Regarding Street Sweeping

02/02/15 - Receipt of the 2013-2014 Audit Report

02/02/15 - Consideration of the FY 14-15 Mid-Year Financial Report

02/02/15 - Consideration of FY 14-15 Mid-Year Budget Adjustments including:

a. Appropriation of $183,753 from the General Fund Reserve

b. Appropriation of $266,000 from the Workers Compensation Fund

c. Appropriation of $130,000 from the Facilities Maintenance Fund

d. Appropriation of $40,000 from the Equipment Replacement Fund

e. Appropriation of $14,346 from the Schoolmates Fund

02/02/15 - Consideration of Authorization to Conduct a Billing Audit and Performance Review of Republic Services, Inc. Under Article 20 of the Collection Services Agreement

02/02/15 - Consideration of an Agreement with ClientFirst Technology Consulting in the Amount of $24,618 for the Development of an Information Technology Strategic Plan and Making an Appropriation to Fund the Project 

02/02/15 - Consider the Following Actions Related to the Information Technology Task Force:

a. Resolution Reestablishing the Committee; Increasing the Number of Members to Five; Specifying that the Committee Shall Appoint One of its Members as Chair and Another as Vice Chair

b. Appointments to the Committee

02/02/15 - Introduction and 1st Reading of Ordinance 716 N.S., Changing the Thresholds for Informal and Formal Bidding Requirements into Conformance with Current Best Practices

02/17/15 – Approval of the 2nd Reading of Ord. 716 N.S. Changing the Thresholds for Informal and Formal Bidding Requirements into Conformance with Current Best Practices

02/17/15 - Authorization for the City Administrator, Public Works Director, and/or the City Engineer to Sign California Department of Transportation Forms for State and Federally Funded Projects and Receipt of Grant

02/17/15 - Receipt of a Report Regarding the Recreation Department’s Community Outreach Project

02/17/15 - Consideration of an Agreement with Wesco Graphics, Inc. in the Amount of $11,093.06 for Recreation Department Brochure Printing Services

02/17/15 -  Consideration of the Award of the Highland Avenue Park Way Drainage Improvement Project to JJR Construction, Inc. in the Amount of $217,969.25 and Authorize an Overall Construction Budget of $278,650 and Authorization for the City Administrator to Sign the Contract

02/17/15 - Consider an Agreement with R3 Consulting Group Inc. in the Amount of $51,300 for the Billing and Performance Audit for Richmond Sanitary Services and Review of the Franchise Amendments Requested by Richmond Sanitary Services

02/25/15 - Consideration of a Recommendation from the Planning Commission Regarding a Request by the Property Owner for Modification to the Conditions of Approval for a New Home at 53 Cambrian Avenue, Originally Approved by the Council in 2009

03/16/15 – Approval of City Council Liaison Assignments for the Period from 3/1/15 to 02/29/16

03/16/15 - Consideration of Options Regarding Regulation of Short Term Rentals

03/16/15 - Consideration of an Agreement with Mann, Urrita, and Nelson for Auditing Services in the Amount of $42,195 Per Year for 3 Years

03/16/15 - Consideration of an Agreement with Bartel Associates, LLC for Actuarial Services in the Amount of $27,250

04/06/15 – Appointment of Tim Rood as the City’s Representative to the Alameda County Community Choice Aggregation (CCA) Steering Committee

04/06/15 – Consideration of an Application for a Conditional Use Permit for Zion Lutheran Church at 5201 Park Blvd. as Recommended by the Planning Commission

04/06/15 - Consideration of a Street Closure Request for the Recreation Department’s 1st Annual Family Triathlon on May 16th

04/06/15 - Informational Update on the City’s Regional Housing Needs Assessment Allocation Progress

04/20/15 – Approval of the First Amendment to the Employment Agreement between the City of Piedmont and Paul Benoit

04/20/15 - Receipt of 2014 Report from the Public Safety Committee

04/20/15 - Informational Update on the 2015 Pavement Project

04/20/15 - Receipt of a Report from the Public Works Department Regarding Water Conservation Measures Being Undertaken to Comply with the Governor’s Order Regarding the Drought

04/20/15 - Progress Report on LED Street Light Conversion Project

04/20/15 - Consideration of a Resolution Opting the City of Piedmont into the California Statewide Communities Development Authority’s Open Property Assessed Clean Energy (OpenPACE) Program

04/20/15 - Approval of the Concept Plan and Overall Budget for the City Hall Entry Hallway Update and Renovation

04/20/15 - Approval of the 2015 Engineering and Traffic Speed Zone Survey as Required by the California Vehicle Code

04/20/15 - Acceptance of the Linda, Kingston, and Rose Avenues Traffic Study and Approval of Stop Sign Installation at the Intersection

05/04/15 – Approval of an Agreement with PG&E for LED Streetlight Conversion

05/04/15 -Consideration of an Application for a Conditional Use Permit for Happy Together Preschool at Kehilla Community Synagogue at 1300 Grand Avenue as Recommended by the Planning Commission

05/04/15 -Receipt of the 1st Quarter 2015 Crime Report from the Chief of Police

05/04/15 -Presentation of the Proposed FY 15-16 Budget for the City of Piedmont (Budget documents will be presented at the meeting)

05/18/15 – Approval of a Resolution to be Presented to Volunteers at the Annual Volunteer Reception for 2015

05/18/15 – Approval of Purchasing Agreements with L.N. Curtis & Sons and Bound Tree Medical Setting Purchase Price for Fire Department Supplies

05/18/15 – Consideration of an Application for a Conditional Use Permit for Happy Together Preschool at Kehilla Community Synagogue at 1300 Grand Avenue as Recommended by the Planning Commission (Cont. from 05/04/15)

05/18/15 – Consideration of Resident Request for City Council To Support Divestment from Fossil Fuel Related Stocks

05/18/15 – Consideration of an Agreement with Mueller Nicholls, Inc. for Millwork and Carpentry for the City Hall Entry Hallway Update and Renovation

06/01/15 - Approval of a Sick Leave Policy for Temporary, Part-Time, and Seasonal Employees

06/01/15 - Consideration of an Agreement with the Alameda County Transportation Commission Regarding Measure BB Funding

06/01/15 - PUBLIC HEARING Regarding the Proposed Budget and Fee Proposals for FY 15-16 and the Levy of the Municipal Services Tax and Sewer Tax

a. Presentation of Report from the Budget Advisory & Financial Planning Committee

b. Report on the FY 15-16 Budget Proposal

06/01/15 - Consideration of Recommendations for the Allocation of Capital Improvement Project Funds and the Addition of a Project to the Facilities Maintenance Fund for FY 15-16

06/15/15 - Approval of a Street Use Request from Project Sport, LLC Regarding use of Grand Avenue on August 15, 2015 to Conduct a Portion of “The Town’s Half Marathon”

06/15/15 - Approval of a Renewed Agreement with Alameda County Related to the City’s Community Development Block Grant Funds

06/15/15 - Appointment of Senior Planner Kevin Jackson as the City’s Alternate on the Alameda County Community Choice Aggregation Steering Committee

06/15/15 - Consideration of Opposition to AB 57 Regarding the Regulation of Wireless Communications Facilities and Direction to Staff to Send a Letter of Opposition

06/15/15 - Consider an Agreement with Odin Systems for Automated License Plate Reader Maintenance Not to Exceed $52,000

06/15/15 - Consideration of FY 14-15 Year-End Appropriations, Transfers, and Reclassifications as follows:

 a. Increase Appropriations as Follows: General Fund – $81,800; Facilities Maintenance Fund – $34,000; Measure D Fund $56,479; and Approve Various Transfers and Reclassifications

b. Accept $113,164 in FY14-15 COPS Grant Funding and Appropriate $93,164 to the COPS Equipment Replacement Account and $20,000 to the COPS Overtime Account

06/15/15 - Consideration of a Resolution Implementing Employee Payment of an Additional Portion of the PERS Employer Paid Member Contribution for Miscellaneous Employees as Previously Agreed to by the City Council and Employee Groups

06/15/15 - PUBLIC HEARING Regarding the Proposed Budget for FY 15-16 and the Levy of the Municipal Services Tax and the Municipal Sewer Tax and Consideration of the Following:

a. By Resolution, Adopt the FY 15-16 Operating Budget

b. By Resolution, Adopt the FY 15-16 Other Funds Budget

c. By Resolution, Approve the FY 15-16 Fee Schedules

d. By Resolution, Confirm the City’s Annual Appropriation (Gann) Limit

06/15/15 - Consideration of Resolutions Levying the FY 15-16 Municipal Services Tax and the FY 15-16 Municipal Sewer Tax

07/06/15 – Work Session Regarding Proposed Development at 29 Wildwood Avenue

07/06/15 - Authorization for the City Administrator to Execute a Settlement Agreement and Release of All Claims Between Robert Gray & Associates (“RGA”) and the City of Piedmont

07/06/15 - Appointment of Voting Delegate and Alternate for the 2014 League of California Cities Conference

07/06/15 - Report on the Results of the Recreation Department Community Outreach Survey

07/20/15 – PUBLIC HEARING Regarding an Appeal of the Planning Commission’s Decision to Approve With Conditions a Variance, Design Review and Fence Design Review Application at 212 Bonita Ave

07/20/15 - Consideration of an Agreement with Motorola Corporation in the Amount of $339,745 for the Purchase of Public Safety Radios

07/20/15 - Consideration of an Agreement with Green Halo Systems for Construction and Demolition Debris Reporting

07/20/15 - Introduction and 1st Reading of Ord. 717 N.S. Amending §§ 9.2, 9.9, 9.10, & 9.11 of the City Code Regarding Construction and Demolition Debris Reporting Requirements

08/03/15 – 2nd Reading of Ord. 717 N.S. Amending §§ 9.2, 9.9, 9.10, & 9.11 of the City Code Regarding Construction and Demolition Debris Reporting Requirements

08/03/15 - Approval of a Modification to the Conditional Use Permit for Zion Lutheran Church & School at 5201 Park Boulevard

08/03/15 - Consideration of a Street Use Application for the FallFest 5K Race to be Held on September 26, 2015

08/03/15 - Consideration of Options Regarding Parking in the Community Hall Parking Lot

08/03/15 - Consideration of a Resolution Urging the Governor & Legislature to Identity a Sufficient and Stable Funding Source for Local Street and Road and State Highway Maintenance and Rehabilitation to Ensure the Safe and Efficient Mobility of the Traveling Public and the Economic Vitality of California

08/03/15 - Consideration of a Resolution Taking the Following Actions With Regard to the City Hall Sump Pump Discharge Rerouting Project:

a. Authorize the City Administrator to Execute a Contract with Engineered Soil Repairs in the Amount of $13,943

b. Approval of an Overall Construction Budget of $19,000

c. Authorize the Public Works Director to Execute Any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost does Not Exceed the Total Funding for this Project in the Adopted Budget

d. Determine the Project to be Exempt from the Requirements of the California Environmental Quality Act

09/08/15 – PUBLIC HEARING Regarding an Appeal of the Planning Commission’s Decision to Approve With Conditions a Second Unit at 612 Magnolia Ave

09/08/15 - Consideration of a Joint Powers Agreement with the East Bay Regional Communications System Authority

09/08/15 - Consideration of a Memorandum of Agreement with Alameda County Regarding a Regional Emergency Alert System

09/08/15 - Receipt of the 2nd Quarter Crime Report from the Chief of Police

09/08/15 - Consideration of a Resolution Authorizing Participating in the East Bay Sun Shares Program and Authorization for the City Administrator to Sign a Letter of Commitment for the Program

09/08/15 - Consideration of the Issuance of a Request for Proposals for Aquatics Facilities Master Planning Consulting Services

09/21/15 – Approval of the Purchase of a Pump for the Fire Utility Vehicle

09/21/15 - Approval of a Street Closure Request for the Recreation Department’s 1st Annual Family Triathlon on October 17, 2015

09/21/15 - Consideration of Options Regarding Regulation of Short Term Rentals (cont from 03/16/15)

09/21/15 - Consideration of a Resolution Taking the Following Actions With Regard to the Bike Route Signage Project:

a. Authorize the City Administrator to Execute a Contract with Bayside Stripe and Seal in the Amount of $31,740

b. Approval of an Overall Construction Budget of $37,000

c. Authorize the Public Works Director to Execute Any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost Does Not Exceed the Total Funding for this Project in the Adopted Budget

d. Determine the Project to be Exempt from the Requirements of the California Environmental Quality Act

09/21/15 - Introduction and 1st Reading of Ord. 718 N.S. Regarding Expedited Permitting for Small Residential Rooftop Solar Systems

09/21/15 - Consideration of a Resolution Taking the Following Actions With Regard to the 2015 Pavement Project:

a. Authorize the City Administrator to Execute a Contract with Granite Rock Company in the Amount of $479,753.90

b. Approval of an Overall Construction Budget of $587,424

c. Authorize the Public Works Director to Execute Any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost Does Not Exceed the Total Funding for this Project in the Adopted Budget

d. Determine the Project to be Exempt from the Requirements of the California Environmental Quality Act

09/21/15 - Consideration of a Resolution Taking the Following Actions With Regard to the Fence and Gate Project:

a. Authorize the City Administrator to Execute a Contract with Pacific General Engineering in the Amount of $89,500

b. Approval of an Overall Construction Budget of $98,450

c. Authorize the Public Works Director to Execute Any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost Does Not Exceed the Total Funding for this Project in the Adopted Budget

d. Determine the Project to be Exempt from the Requirements of the California Environmental Quality Act

10/05/15 - Approval of a Conditional Use Permit for Tara Natural Medicine at 1375 Grand Avenue

10/05/15 - 2nd Reading of Ord. 718 N.S. Regarding Expedited Permitting for Small Residential Rooftop Solar Systems

10/05/15 - Consideration of Options Regarding the Safety Assessment Study of the Intersection of Highland and Magnolia Avenues

10/05/15 - Consideration of Award of Contract to Cleary Brothers Landscaping, Inc. for the Removal of the Coast Live Oak Tree Adjacent to the Japanese Tea House in the Amount of $4,125.00

10/05/15 - Consideration of Building Permit Fee Waivers for Emergency Preparedness Improvements to Single Family Residences Which Require Minimal Staff Time

10/05/15 - Receipt of a Report on the City’s Preparations for the Possible El Niño Weather

10/05/15 - Consideration of an Agreement with the Local Government Commission in the Amount of $5,000 for the Civic Spark Internship Program

10/05/15 – Consideration of Which Commission / Committee Meetings Are Televised

10/19/15 – PUBLIC HEARING Regarding an Appeal of the Planning Commission’s Decision to Approve with Conditions an Application for a New Home at 139 Lexford Road (Large File, Will Take Several Minutes to Load)

10/19/15 – Consideration of the Information Technology Strategic Plan

10/19/15 – Consideration of Direction to the Budget Advisory and Financial Planning Committee Regarding the Duration of the Municipal Services Special Tax

11/02/15 – Approval of a Settlement Agreement with Union Pacific Railroad for Environmental Cleanup of the Stege Pistol Range 

11/02/15 - Appointment of Kevin Jackson as Interim Planning Director 

11/02/15 - Approval of a Street Use Permit for the Annual Turkey Trot Race Sponsored by PTT Thanksgiving Race, Inc. 

11/02/15 - Consideration of the Recruitment Process for a Finance Director 

11/02/15 - Consideration of the Billing and Performance Audit of Republic Services 

11/02/15 - Report on Year End Transfers to Various Funds for Fiscal Year 2014-2015 as Directed by Council in Resolution 61-15 and Consideration of an Allocation of the Settlement Received from Robert Gray & Associates to the Facilities Maintenance Fund

11/16/15 – Acceptance of the Highland Avenue Park Way Drainage Improvement Project 

11/16/15 - Consideration of the Appointment of James O’Leary as Interim Finance Director and an Agreement with Regional Government Services to Facilitate the Appointment 

11/16/15 - Consideration of the Following Actions With Regard to the Phase V Sewer Project:

a. Introduction and First Reading of Ord. 719 N.S. Authorizing the Borrowing of Funds for the Phase 5 Sewer Project

b. Consideration of a Resolution Declaring the City’s Intent to Reimburse the State for Borrowed Funds

c. Consideration of a Resolution Dedicating Funds to the Repayment of the Borrowed Funds

 11/16/15 - Receipt of the 3rd Quarter Crime Report from the Police Chief 

12/07/15 – 2nd Reading of Ord. 719 N.S. Authorizing the Borrowing of Funds for the Phase 5 Sewer Project 

12/07/15 - Appointment of Robert Dickinson as the City’s Representative to the Alameda County Mosquito/ Abatement District

12/07/15 - Receipt of a Report on the Timeline for Placing a Measure on the Presidential Primary Election Ballot of June 7, 2016 

12/07/15 - Approval of Agreements with the City of Oakland for Payment of Public Safety Radio Fees in the Amount of $51,800 

12/07/15 - Consideration of a Report from the Budget Advisory and Financial Planning Committee Regarding the Municipal Services Special Tax 

12/07/15 - Consideration of the Final Parking Configuration at the Intersection of Highland and Magnolia Avenues and a Request from the Piedmont Unified School District to Convert Parking in Front of Piedmont Middle School to a Loading Zone During Drop-Off and Pick-Up Periods 

12/07/15 - Consideration of the Award of Contract for the Highland Avenue – Moraga Avenue Pavement Project 

12/07/15 - Consideration of Rental Rates for the Community Hall, Tea House, Exedra Plaza and the Veterans Hall 

12/07/15 - Consideration of an Agreement with H.Y. Floor, Inc. in the Amount of $90,514 for Replacement of the Community Hall Floor

12/07/15 - Consideration of an Agreement with Teri Black & Company for the Recruitment for the Position of Finance Director in the Amount Not to Exceed $27,000 and an Appropriation to Fund the Recruitment