2009 Staff Reports

01/05/09 – Acceptance of $25,000 in COPS grant funds and appropriation to the Police Department Overtime Account

01/05/09 – Approval of an agreement with Professional Tree Care in the amount of $64,416 for the 2009 Street Tree Trimming Project

01/05/09 – Consideration of a resolution appointing Capt. John Hunt as Interim Police Chief for the City of Piedmont and confirmation of his salary

01/05/09 – Consideration of items related to the Blair Park Sports Field Project (cont. from 12/05/2008)

01/05/09 – Blair Park e-Correspondence

01/05/09 – PUBLIC HEARING regarding the renewal of a Conditional Use Permit for Curves at 1333 Grand Avenue as recommended by the Planning Commission

01/05/09 – PUBLIC HEARING regarding the renewal of a Conditional Use Permit for Shell Oil at 29 Wildwood Avenue

01/05/09 – PUBLIC HEARING regarding an application by T-Mobile and PG&E to upgrade the wireless facility at 275 Sandringham Road

01/05/09 – Consideration of a resolution terminating the lease of City Property at 403 Highland Avenue by the Piedmont East Bay Children’s Choirs and authorizing a lease buy-out of $10,000

01/20/09 – Acceptance of the contract with Blue Water Builders in the amount of $151,680 for the Fire Department Kitchen Remodel Project and Appropriation of an Additional $10,976 for Change Orders Related to Plumbing

01/20/09 – Receipt of a Report from Acting Police Chief John Hunt Regarding Crime Statistics for 2008

01/20/09 – PUBLIC HEARING regarding the 1st reading of Ordinance 684 N.S. Mandating Service Levels Established by Alameda County for Any Private Ambulance Service Provider Located or operating within the City of Piedmont

01/26/09 – Consideration of Piedmont Unified School District Requests

01/26/09 – e-Correspondence for PUSD Requests (as of 4:30 PM 01/26/09)

02/02/09 – Receipt of the FY 08-09 Second Quarter report regarding the Local Agency Investment Fund (LAIF)

02/02/09 – 2nd Reading of Ord. 684 N.S. mandating service levels for private ambulance providers in the City of Piedmont

02/02/09 – Consideration of FY 08-09 Mid-Year Financial Report from the City Administrator and Finance Director

02/02/09 – Consideration of FY 08-09 mid-year budget adjustments from the General Fund for various departments in the amount of $6,400

02/02/09 – Approval of an amendment to the city’s agreement with Piedmont Community Church paying the sum of $7.038 for utility costs related to the city bus shelter on Highland Way.

02-17-09 – Approval of an agreement with Wood Rodgers in the amount of $2,600 for survey work related to 90 LaSalle Avenue to be paid from the city Sewer Fund

02-17-09 – PUBLIC HEARING regarding a request for a Conditional Use Permit for the Pacific Boychoir Academy at 424 Monte Vista Avenue (lots between 15 & 27 Olive Avenues)

02-17-09 – Consideration of a contract with H&M Mechanical Group in the amount of $14,000 for design and construction management of a new HVAC system for City Hall and authorization to proceed to bid on this project which is funded at $210,000

03/02/09 – Approval of a three-year contract with Integrated Waste Control for hazardous waste disposal at a maximum rate of $49 per barrel

03/02/09 – Consideration of a Use agreement for Schoolmates between the City of Piedmont and the Piedmont Unified School District granting the district land currently owned by the City of Piedmont, granting the city a 50-year use of space for Schoolmates in the new Frank C. Havens Elementary School, and establishing minimum standards for the new Schoolmates Facility

03/02/09 – Discussion of issues related to the new Havens Playfield, including but not limited to a contribution for construction, CEQA matters, maintenance of the new field, and use restrictions. (No decisions are scheduled for this meeting)

03/02/09 – PUBLIC HEARING introducing the new draft General Plan for the City of Piedmont (No Action Requested)

03/16/09 – 2nd Reading of Ord. 685 N.S. transferring city owned property to Piedmont Unified School District

03/16/09 – Acceptance of a gift in the amount of $10,000 from the Lakeside Foundation and appropriation of that amount to purchase an automated gurney for the Fire Department

03/16/09 – Receipt of a report from the Finance Director regarding the status of the FY 08-09 budget

03/16/09 – Consideration of a request from the City Administrator to suspend recruitment for the Police Chief position until January 2010

03/16/09 – Consideration of a resolution terminating the Alta Piedmont Undergrounding Utility District, approving the refund of all unexpended private monies held by the City of Piedmont and authorizing the City Clerk to meet with interested parties regarding a new, smaller district (cont. from 9/17/08)

03/16/09 – e-Correspondence for Alta Piedmont Underground Assessment District

03/16/09 – Consideration of a  resolution Preliminarily Approving Engineer’s Report, Setting Date, Time and Place of Public Hearing of Protest for the Hampton-Sea View Avenues Underground Assessment District.

03/16/09 – Consideration of a  resolution Preliminarily Approving Engineer’s Report, Setting Date, Time and Place of Public Hearing of Protest for the Piedmont Hills Underground Assessment District.

03/16/09 – e-Correspondence for Piedmont Hills Underground Assessment District

03/16/09 – PUBLIC HEARING regarding a request for a Conditional Use Permit for the Valero station at 340 Highland Avenue

03/16/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a large addition to the house at 74 Sandringham Road

03/16/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a new house at 53 Cambrian (filed by the homeowner).  There has been a request for continuance in this matter from all parties and the City Council normally grants such requests.

03/16/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a new house at 53 Cambrian (filed by Byron James).  There has been a request for continuance in this matter from all parties and the City Council normally grants such requests.

04/06/09 – Approval of a resolution requesting Transportation Development Act (TDA) funds and authorizing the Director of Public Works to sign documents related to this matter

04/06/09 – Presentation by Eden I & R regarding Alameda County’s 211 system

04/06/09 – Presentation regarding quarterly crime statistics by the Acting Police Chief John Hunt

04/06/09 – PUBLIC HEARING regarding the proposed General Plan for the City of Piedmont (cont. from 3/2/09)

04/06/09 – PUBLIC HEARING regarding Ord. 687 N.S. implementing Bay Friendly Landscaping standards for the City of Piedmont

04/06/09 – Consideration of greenhouse gas reduction targets for the city (Information Only – No Action Proposed)

04/06/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a new house at 53 Cambrian (filed by the homeowner).  (A second request for continuance signed by all parties has been received)

04/06/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a new house at 53 Cambrian (filed by Byron James).  (A second request for continuance from all parties has been received).

04/20/2009 – Second reading of Ord. 687 N.S. implementing Bay Friendly Landscaping standards for the City of Piedmont (cont. from 4/6/09)

04/20/2009 – Receipt of a report from the Finance Director regarding the status of the FY 08-09 budget

04/20/2009 – Consideration of greenhouse gas reduction targets for the city (cont. from 4/6/09)

05/04/2009 – Approval of a one-year agreement with the State Franchise Tax Board which extends access to data regarding businesses located with the city

05/04/2009 – Approval of an agreement with Alameda County for First Responder Advanced Life Support (FRALS) which will generate $71,488 in revenue

05/04/2009 – Approval of a resolution honoring 2009 Volunteers

05/04/2009 – Consideration of a resolution endorsing the ballot measures of the Piedmont Unified School District

05/04/2009 – Consideration of a resolution endorsing “Everybody Has a Story – An Evening of Interactive Theatre” sponsored by the Piedmont Appreciating Diversity Committee and the Piedmont Parents Network

05/04/2009 – Consideration of the city’s ballot for the Piedmont Hills Underground Assessment District

05/04/2009 – Public Hearing regarding the Piedmont Hills Underground Assessment District to be followed by consideration of a Resolution Overruling Protests and Levying Assessments if there is no majority protest of this matter

05/04/2009 – e-Correspondence for Piedmont Hills Underground Assessment District (received as of 12:00 Noon 05/04/2009)

05/04/2009 – Public Hearing regarding the Hampton-Sea View Avenues Underground Assessment District to be followed by consideration of a Resolution Overruling Protests and Levying Assessments if there is no majority protest of this matter

05/04/2009 – e-Correspondence for Hampton-Sea View Avenues Underground Assessment District (received as of 12:00 Noon 05/04/2009)

05/04/2009 – Presentation of the Draft Budget for FY 09-10 by the City Administrator

05/04/2009 – Revenue Enhancements for Budget Presentation

05/18/09 – Receipt of the second quarterly report of the Environmental Task Force

05/18/09 – Approval of a new salary and benefit resolution for Professional Technical employees of the city granting a 3% salary increase retroactive to January 1, 2009 and a conditional cost of living increase in January 2010

05/18/09 – Consideration of future changes to Chapter 17 of the municipal code regarding signs

05/18/09 – PUBLIC HEARING regarding a review of TV monitors at 340 Highland Avenue - Includes e-Correspondence

05/18/09 – Consideration of an agreement with ELS for architectural design at Blair Park Fields which is required prior to preparing CEQA reports and approval of an amendment to the agreement with Steven Ellis to use previously donated funds for this purpose - Includes e-Correspondence

05/18/09 – Consideration of a new temporary location for the Havens Schoolmates program for school year 2009-10

05/18/09 – PUBLIC HEARING regarding a request for a Conditional Use Permit and wireless equipment review at 400 Highland Avenue

05/18/09 – Consideration of an agreement with H & M Mechanical in the amount of $14,500 for design of a new HVAC system for City Hall (cont. from 2/17/09)

06/01/2009 – Approval of a request to extend the Environmental Task Force charge until December 31, 2009

06/01/2009 – Authorization to participate in the StopWaste.Org Green Packages program using $10,000 in grant funding

06/01/2009 – PUBLIC HEARING regarding the proposed budget and fee proposals for FY 09-10 and the levy of the Municipal Services Tax and Sewer Tax

06/01/2009 – Consideration of a request from the Piedmont Swim Club to offer seasonal swim passes to non-residents under the existing lease agreement with the city

06/15/2009 – Approval of an agreement with Alameda County related to the city’s Community Development Block Grant funds

06/15/2009 – Approval of an agreement with Alameda County regarding collection of taxes

06/15/2009 – Consideration of FY 08-09 year-end appropriations and transfers for various departments in the amount of $201,368 at a cost to the General Fund of $53,228

06/15/2009 – PUBLIC HEARING regarding the proposed budget for FY 09-10 and the levy of the Municipal Services Tax and Sewer Tax

06/15/2009 – Consideration of adoption of the FY 09-10 budget for the City of Piedmont, consisting of the following: (Documents below are included in this report)

a.         Appropriate the FY 08-09 fund balance to the applicable reserves

b.         Adopt the FY 09-10 operating and capital budget for the City of Piedmont

c.         Approve the FY 09-10 fee schedules as set forth in the budget

d.         Confirm the annual appropriation limit

06/15/2009 – Adoption of the FY 09-10 Municipal Services Tax

06/15/2009 – Adoption of the FY 09-10 Municipal Sewer Tax

06/15/2009 – Receipt of a report on the Climate Action Community Forum held on May 27, 2009

06/15/2009 – PUBLIC HEARING regarding a Conditional Use Permit for a dentist’s office at 1337 Grand Avenue

06/15/2009 – 1st Reading of Ordinance 689 N.S. making a technical correction in Chapter 9, Solid Waste (Garbage)

06/15/2009 – Consideration of various items relating to the Piedmont Hills Underground Assessment District including: (Documents below are included in this report)

a.         Resolution adding Individual Service Connection work to unpaid assessments and  determining unpaid assessments to be filed with Alameda County

b.         1st Reading of Ordinance #688 N.S. regarding issuance of bonds

c.         Approval of various construction contracts

d.         Approval of a contract with Robert Gray Associates for project inspection

e.         Approval of a contract with NBS for management of assessment levies

Additional Documents not printed with the Staff Report

06/15/2009 – Consideration of items relating to the Hampton Sea View Avenues Underground Assessment District including: (Documents below are included in this report)

a.         Resolutions adding Individual Service Connection work to unpaid assessments and determining unpaid assessments to be filed with Alameda County

07/06/2009 – 2nd Reading Ord. 689 N.S. making a technical correction to Chapter 9 of the municipal code regarding Solid Waste (Garbage)

07/06/2009 – Consideration of a one-year agreement with Coastland Civil Engineering Inc. as City Engineer with two optional one-year extensions

07/06/2009 – Consideration of a one-year agreement with Harris & Associates for engineering service related to the Sewer Rehabilitation Project

07/06/2009 – 2nd Reading Ord. 688 N.S. regarding bond documents for the Piedmont Hills Underground Assessment District

07/06/2009 – Consideration of a two-year Memorandum of Understanding with SEIU Local 1021 granting a 3% salary increase effective January 1, 2009 and no increase in 2010

07/06/2009 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions the design for a new house at 53 Cambrian (Large document – appx 24 MB)

07/06/2009 – 1st Reading of Ord. 690 authorizing the lease of city property at 401 Highland Avenue to Webcor and approval of an agreement implementing that lease

07/06/2009 – Report from the Fire Chief on changes to the city’s web site related to emergency preparedness

08/10/2009 – Approve various resolutions relating to the City of Piedmont’s application for Sewer Loan Funds from the State Water Resources Control Board

08/10/2009 – Update on placement of Schoolmates structure at Beach School. (This is an informational item with no funding or approval to be considered.)

09/08/09 – Approval of a resolution reducing FY 09-10 assessments for the Piedmont Hills Underground Assessment District based on lower than expected cost of funds

09/08/09 – 2nd Reading of Ord. 690 N.S. regarding lease of city property to Webcor

09/08/09 – Receipt of a report from the Acting Police Chief regarding crime statistics

09/08/09 – Approval of a funding agreement for American Recovery & Reinvestment Act (ARRA) funds between Alameda County Community Development Agency and the City of Piedmont

09/08/09 – Consideration of a request from the Piedmont League of Women Voters to co-host a reception for a Russian delegation

09/08/09 – Report from the Finance Director regarding the FY 09-10 budget

09/08/09 – Review of supplemental design studies from ELS Architecture & Urban Design for the Moraga Canyon Sports Fields Project which will be used for the preparation of a previously authorized Environmental Impact Report

09/08/09 – Moraga Canyon Sports Fields Design Summary (Large File, appx. 45mb)

09/08/09 – Moraga Canyon Sports Fields – Technical Proposal (Large File, appx 27mb)

09/08/09 – PUBLIC HEARING regarding a request for a Conditional Use Permit from Kehilla Synagogue (Large File, appx 48mb)

09/08/09- Supplemental Staff Report – Kehilla Synagogue Conditional Use Permit

09/08/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve an addition to the home at 210 Pacific Avenue (Large File, appx 35mb)

09/08/09 – Consideration of a resolution voiding FY 09-10 assessments in the Hampton-Sea View Underground Assessment District

09/21/09 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve an addition to the home at 210 Pacific Avenue (cont. from 09/08/09)

09/21/09 – PUBLIC HEARING regarding applications for two Conditional Use Permits from the Ann Martin Children’s Center at 1246 and 1250 Grand Avenue

09/21/09 – Review of supplemental design studies from ELS Architecture & Urban Design for the Moraga Canyon Sports Fields Project which will be used for the preparation of a previously authorized Environmental Impact Report (cont. from 09/08/09)

09/21/09 – PUBLIC HEARING regarding installation of Individual Service Connections in the Piedmont Hills Underground Assessment District and setting a deadline of October 16, 2009 for such installations

10/05/09 – Approval of a Resolution directing staff to seek Energy Efficiency and Conservation Block Grant funds for eligible municipal energy efficiency upgrade projects

10/05/09 – Presentation regarding the EveryOne Home program and consideration of a resolution of support

10/05/09 – Consideration of a resolution approving procedural details for the Regular Municipal Election of February 2, 2010 and eliminating candidates’ pro rata cost for sample ballot printing expenses

10/05/09 – Update on a Recycling and Receptacle Plan for Piedmont’s public spaces

10/19/2009 – Receipt of a report from the Acting Police Chief regarding third quarter crime statistics

10/19/2009 – Report from the Finance Director regarding the status of the FY 09-10 budget

10/19/2009 – Introduction of the Prop 1A Securitization Program – a statewide effort to restore municipal property tax funds

10/19/2009 – Consideration of traffic safety improvements on Linda Avenue

10/19/2009 – Consideration of an agreement with the Town of Emeryville for animal control services

10/19/2009 – PUBLIC HEARING regarding an application for a Conditional Use Permit from Rob Bloemker at 370 Highland Avenue which is recommended for approval by the Planning Commission

10/19/2009 – Consideration of an agreement in the amount of $9,860 with EDAW, Inc. for a Climate Action Plan CEQA study to be reimbursed through Measure D funds

11/02/09 – Approval of a resolution authorizing the closure of city streets for the Piedmont High School Cross Country Team’s annual Turkey Trot fund raiser

11/02/09 -  Consideration of a resolution authorizing the City to sell approximately $800,000 in future property tax revenue through the California Communities (CSCDA) Prop 1A Securitization Program and approval of the sales agreement

11-02-09 – 1st Reading of Ord. 692 amending Chapter 17 of the municipal code regarding signs

11/16/2009 – Approval of an agreement with Arborwell in the amount of $64,455 for the FY 09-10 Street Tree Pruning Project

11/16/2009 – Report from the Finance Director regarding the status of the FY 09-10 budget

11/16/2009 – Consideration of an appropriation from the General Fund unappropriated fund balance in the amount of $296,000 to repair storm related damage on Crest Road

11/16/2009 – 2nd Reading of Ord. 692 amending Chapter 17 of the municipal code regarding signs

12/07/2009 – Approval of an agreement with Alameda County Emergency Medical Services Agency approving new rates for 2009 and 2010

12/07/2009 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve an addition to the home at 210 Pacific Avenue

12/07/2009 – Receipt of the third quarter report of the Environmental Task Force

12/07/2009 – Consideration of actions required to join CaliforniaFIRST, the CSCDA’s pilot municipal financing program for clean efficient energy including:

a.         Adoption of a resolution authorizing participation in the CSCDA joint powers agreement

b.         Adoption of a resolution authorizing participation in CaliforniaFIRST

12/07/2009 – Approval of a resolution authorizing an application for $58,369 in Energy Efficiency & Conservation Block Grant funds from the California Department of Energy Commission; $48,369 to be used for an LED street light replacement program and $10,000 to be used for membership costs in California Statewide Communities Development Authority (CSCDA).

12/07/2009 – Consideration of an appropriation of $1,004,832 from the General Fund for projected construction costs to complete the Piedmont Hills Underground Utility District

12/07/09 – Correspondence for Piedmont Hills Underground Utility District appropriation

12/07/2009 – Consideration of an agreement with J. Howard Engineering, Inc. in the amount of $1,603,145 for the Phase IV Sewer Rehabilitation Project

12/12/09 – Consideration of an appropriation for projected construction costs to complete the Piedmont Hills Underground Utility District (Con’t from 12/07/09)

12/12/09 – Draft Resolution for the Piedmont Hills Underground Utility District

12/12/09 – Correspondence for Piedmont Hills Underground Utility District Appropriation