2013 Staff Report Archive

01/07/13 – Approval of an amendment to the City’s agreement with Burke, Williams, & Sorensen for City Attorney Services, removing the clause that Thomas Curry must perform 90% of City Attorney duties

01/07/13 - Introduction of the Concept of a Joint Powers Agreement establishing the Energy Council

01/07/13 - Consideration of an eight month extension of the facility use agreement with the Piedmont Swim Team until August 17, 2013 in the amount of $14,248

01/07/13 - Consideration of the appointment of Richelle “Rikki” Goede as Chief of Police effective January 22, 2013 and approval of a salary and benefit resolution at $172,692

01/07/13 - Consideration of executive search and consulting proposals for the position of Fire Chief and an appropriation of up to $26,500 to fund the process

01/22/13 – Report from the Public Safety Committee

01/22/13 – Introduction of the concept of the use of un-leased portion (east wing) of 801 Magnolia Avenue as a child care facility / recreation program site

01/22/13 – Consideration of an appropriation in the amount of $42,485 to fund the development of a long-term facility maintenance plan

01/22/13 – Introduction of the concept of a Risk Management Plan for major projects

01/22/13 – Consideration of an agreement with West Coast Arborists in the amount of $65,826 for the 2012-2013 Street Tree Pruning Contract

02/04/13 – Approval of a Conditional Use Permit renewal for the Edward Jones Company at 370 Highland Avenue

02/04/13 – Update to Council and Community on Police Department Response to Crime and Consideration of Authorization to Hire Ahead of Known and Probable Vacancies

02/04/13 – Consideration of an Agreement with Emergency Notification System – Code Red in the amount of $6,320 per year for three years

02/04/13 – Consideration of Fire Chief Recruitment and Fire Chief Sharing with the City of Albany

02/04/13 – Consideration of options regarding Fire Department Staffing

02/04/13 – Receipt of the 2011-2012 Audit Report

02/04/13 – Update on the status of the Joint Powers Agreement establishing the Energy Council

02/19/13 – Consideration of the 2013-2014 fee schedule and hours of operation for the Piedmont Community Pool

02/19/13 – Consideration of the appointment of Erick Cheung as Finance / Human Resources Director effective March 06, 2013 and approval of a salary and benefit resolution at $140,000

02/19/13 – Introduction and 1st Reading of Ord. 709 N.S., amending Chapter 17B of the City Code to include Cottage Food Operations as required by state law

02/19/13 – Consideration of the Acceptance of $68,068.33 in COPS funds and appropriation of $40,841.33 to the Police Department COPS Equipment Account and $27,227 to the Police Department COPS Overtime Account

02/19/13 – Consideration of authorization for the City Administrator to enter in to an agreement with Management Partners for a benefits study in the amount of $26,700 and an appropriation for the same

03/04/13 – Approval of Resolutions Relating to the New Finance / Human Resources Director as Follows: 1) Authorizing Continued Investment in the Local Agency Investment Fund & Re-Designation of Authorized Officers; & 2) Appointing a Personnel Officer

03/04/13 – Consideration of a Conditional Use Permit renewal for the Highland Partners Better Homes and Gardens at 342 Highland Avenue

03/04/13 – Approval of the 2nd Reading of Ord. 709 N.S., amending Chapter 17B of the City Code to include Cottage Food Operations as required by state law

03/04/13 – Receipt of the 2012 Annual Crime Report from the Police Chief

03/04/13 – Consideration of the FY 12-13 Mid-Year Financial Report from the Finance Director

03/04/13 – Consideration of FY 12-13 Mid-Year Budget Adjustments

03/18/13 – Adoption of an Escheatment Policy for Unclaimed Money 

03/18/13 – Approval of proposed changes to the League of California Cities Bylaws 

03/18/13 – Approval of City Council liaison assignments for the period from 4/1/13 to 02/28/14

03/18/13 – Oral Presentation from EBMUD Board Member Katy Foulkes regarding the state of EBMUD

03/18/13 – Consideration of a Joint Powers Agreement joining the Energy Council

03/18/13 – Update on the status of License Plate Readers

04/01/13 – Appointment of Finance / HR Director Erick Cheung as the City’s Alternate on the Board of the Bay Cities Joints Powers Insurance Authority

04/01/13 - Consideration of an agreement with Advanced Data Processing, Inc. for Ambulance Billing for a fee of 5.25% of gross billing proceeds

04/01/13 - Consideration of the preparation of construction documents and solicitation of bids for the Hampton Field and Beach Field Tennis Court Resurfacing Projects and an appropriation of $6,000 for engineering services

04/01/13 - Consideration of a Project Risk Management Policy for major projects

04/01/13 - Consideration of an agreement with J. Howard Engineering, Inc. in the amount of $65,518 for the Sharon Avenue Storm Drainage Improvement Project and consideration of a construction budget of $87,018

04/15/13 – Correspondence Regarding April 1st Minutes

04/15/13 – Oral Presentation from the Center for Elders Independence

04/15/13 – Presentation from Eden I&R Regarding the County’s 211 Information Line 

04/15/13 – Receipt of the 1st Quarter Crime Report from the Police Chief   

04/15/13 – Consideration of a Position on Whether the the Alameda County Waste Management Authority’s      Benchmark Service Fee Should Be a Separate Line Item on City of Piedmont Waste Bills 

 04/15/13 – Information Update on ABAG and MTC “PlanBayArea”

05/06/13 – Consideration of a proposal to install license plate readers in Piedmont and possible direction to staff on next steps

05/06/13 – PUBLIC HEARING on proposals for use of the east wing (former Sunday school portion) of the City’s property at 801 Magnolia Avenue

05/06/13 – Proposal from Piedmont Center for the Arts

05/06/13 – Proposal for a Piedmont Maker Space

05/06/13 – Proposal from Hope Salzer

05/06/13 – Presentation of the proposed FY 13-14 budget for the City of Piedmont

05/20/13 – Consideration of the following actions in regard to the Ramona / Ronada Intersection Improvement Project:

a) Approval of an agreement with Cleary Brothers, Inc. in the amount of $116,867

b) Approval of a construction budget of $138,554,

c) Appropriation of $33,132 from the CIP Fund

d) Declare that the project is exempt from CEQA in accordance with Section 15301(c) and 15304(b) of the CEQA Guidelines

05/20/13 - Update on Alameda County Waste Management Authority’s Household Hazardous Waste Service Fee options and possible direction to staff on the City’s position on said options

05/20/13 - Consideration of the appointment of Capt. Warren McLaren as Interim Fire Chief, effective June 1, 2013

06/03/13 – Consideration of an Agreement with 3M for the installation of Automated License Plate Readers in the amount of $678,613 and an appropriation of $678,613 from the CIP fund for the project

06/03/13 - PUBLIC HEARING regarding the proposed budget and fee proposals for FY 13-14 and the levy of the Municipal Services Tax and Sewer Tax

a. Presentation of Report from the Budget Advisory & Financial Planning Committee

b. Report from the Finance Director on the FY 13-14 Budget Proposal

06/03/13 - Consideration of a Proposal for a Footbridge in Dracena Park as a Boy Scout Eagle Project from Cole Becker

06/03/13 - Introduction of the proposed Facilities Maintenance Plan for the City of Piedmont

06/17/13 – Approval of a renewed agreement with Alameda County regarding collection of taxes

06/17/13 - Approval of two resolutions in regard to grant funding:

a. Resolution in support of the Metropolitan Transportation Authority Discretionary for paving of local streets & roads

b. Resolution in support of the Alameda County Transportation Commission Measure B and the Vehicle Registration Fee grant funding for the Pedestrian and Bike Plan and the Safe Routes to School Plan

06/17/13 - Approval of a one year agreement with the City of Berkeley for Animal Shelter Services in the amount of $36,334 per year

06/17/13 - Presentation from Bond Underwriters regarding a possible refinance of the PERS Side Fund

06/17/13 - Award of Contract for the 2013 Street Resurfacing Project to Gallagher & Burk, Inc. in the amount of $235,676 and approval of an overall construction budget of $305,013

06/17/13 - Consideration of FY 12-13 year-end appropriations

a. From the General Fund to various funds in the amount of $389,000 and $12,000 from the Schoolmates fund

b. From the FY12-13 COPS Grant Funding to the Police Department COPS Equipment Replacement account in the amount of $25,246.54 and the COPS Overtime Account in the amount of $10,000

06/17/13 - PUBLIC HEARING regarding the proposed budget for FY 13-14 and the levy of the Municipal Services Tax and Sewer Tax

06/17/13 - Consideration of adoption of the FY 13-14 budget for the City of Piedmont including the following:

a. By resolution appropriate the FY 12-13 fund balance to the applicable reserves

b. By resolution, adopt the FY 13-14 operating budget

c. By resolution, adopt the FY 13-14 capital budget

d. By resolution, approve the FY 13-14 fee schedules

e. By resolution, confirm the City’s annual appropriation (Gann) limit

06/17/13 - Adoption of the FY 13-14 Municipal Services Tax

06/17/13 - Adoption of the FY 13-14 Municipal Sewer Tax

06/17/13 - Consideration of the proposed Facilities Maintenance Program for the City of Piedmont

07/01/13 – Appointment of Voting Delegate and Alternate for the 2013 League of California Cities Conference

07/01/13 - Approval of a renewed agreement with Alameda County related to the City’s Community Development Block Grant funds

07/01/13 - Introduction and First Reading of Ord. 710, revising use restrictions for Linda Beach Playfield

07/01/13 - Consideration of agreements regarding the possible refinance of the City’s PERS Side Fund Refinancing Process

a. Brandis Tallman for Investment Banking Services in an amount contingent on the type of transaction selected and the transaction being finalized

b. Orrick Harrington & Sutcliffe for Bond Counsel Services in the amount of $40,000, contingent on the refinance being finalized

07/01/13 - Consideration of a Memorandum of Understanding with the East Bay Collection System Advisory Committee for services related to ongoing negotiations regarding the US v City of Alameda, et. al. sewer lawsuit

07/01/13 - Consideration of the appointment of Warren McLaren as Fire Chief effective July 2, 2013 and approval of a salary and benefit resolution at $160,000

07/01/13 - Receipt of a report regarding the election timetable for the Regular Municipal Election on February 4, 2014

07/15/13 – Approval of street closures on September 28, 2013 for the FallFest 5K foot race sponsored by the PUSD Wellness Center

07/15/13 – Introduction of the concept of additional wireless communication facilities on City property and direction to staff on future steps

07/15/13 – Update on Alameda County Waste Management Authority’s Household Hazardous Waste Service Fee options and possible direction to staff on the City’s position on said options

07/15/13 – Receipt of the 2nd Quarter crime report from the Police Chief 

07/15/13 – 2nd Reading of Ordinance 710 N.S., revising use restrictions for Linda Beach Playfield  

08/05/13 – Acceptance of the Sharon Avenue Storm Drain Improvement Project

08/05/13 – Announcement of Grant Funding and Consideration of an agreement with Eisen-Letunic in the Amount of $120,000 for the Bike/Pedestrian Plan

08/05/13 – Consideration of an agreement with Barry Miller in the amount of $34,780 for services related to the Housing Element of the General Plan   

08/05/13 – Consideration of an agreement with Donnoe & Associates in the amount of $12,500 for Fire Officer testing and an appropriation for the same

08/05/13 – Consideration of a revised “Business Associate Agreement’ with Advanced Data Processing to conform to changes in federal law regarding health information privacy

08/19/13 –  Approval of an agreement with Restoration Design Group in the amount of $15,000 for landscape architecture services for Blair Park

08/19/13 – Consideration of a one year extension of the Facility Use Agreement with the Piedmont Swim Team until August 17, 2014 in the amount of $23,056

08/19/13 – Consideration of an Amendment to the City’s Agreement with Coastland Civil Engineering relating to the Highland Avenue / Park Way Storm Sewer Drainage Study

08/19/13 – Consideration of a Memorandum of Agreement between City of Piedmont and City of Oakland related to 1835 Trestle Glen Road

08/19/13 – Consideration of recruitment for position of City Administrator

09/03/13 – Consideration of actions relating to the recruitment for the position of City Administrator 

09/03/13 – Proposals for City Administrator Recruitment (with Summary) 

09/03/13 – Consideration of a position on Resolutions to be voted upon at the League of California Cities Annual Meeting

09/16/13 – Approval of an agreement with the California Department of Transportation for implementation of the Disadvantaged Business Enterprises Program

09/16/13 - Introduction and First Reading of Ordinance 711 N.S. authorizing the issuance of bonds or the incurrence of debt to refinance certain existing debt obligations to the California Public Employees Retirement System

09/16/13 - Consideration of the following actions related to the proposed Dracena Park Pedestrian Bridge:

a. Determination of Categorical Exemptions under CEQA (Classes 2 and/or 31) for the replacement/reconstruction of the historic pedestrian bridge

b. Approval of the construction and design for the pedestrian bridge in Dracena Park subject to conditions of approval

09/16/13 - Consideration of an Executive Search Firm to recruit for the position of City Administrator as recommended by Council subcommittee, and authorization for the City Administrator to enter into an Agreement with the chosen firm, and an appropriation of $26,000 to fund the process

10/07/13 – Approval of a resolution escheating funds to the City of Piedmont

10/07/13 – Approval of street closures on November 28, 2013 for the Piedmont High School Cross Country Team’s annual Turkey Trot fundraiser

10/07/13 – Presentation from the Alameda County Mosquito Abatement District (oral presentation – no written report)

10/07/13 – PUBLIC HEARING on the Experience, Education and General Qualities desired in thenew City Administrator 

10/07/13 – Consideration of an employment resolution for the Police Support Services Manager 

10/07/13 – 2nd Reading of Ordinance 711 N.S. authorizing the issuance of bonds or the incurrence of debt to refinance certain existing debt obligations to the California Public Employees Retirement System

10/07/13 – Consideration of a resolution calling a General Municipal Election for February 4, 2014, approving charging candidates certain costs, and adding a measure relating to refinancing of certain existing debt obligations to the California Public Employees Retirement System

10/07/13 – Consideration of Options Regarding a Direct Argument and a Rebuttal Argument Regarding the PERS Refinance Measure on the February 4, 2014 Ballot

10/21/13 - Update on Alameda County Waste Management Authority’s Household Hazardous Waste Service Fee options and possible direction on the City’s position on said options 

10/21/13 - Update on the City’s participation in the Mandatory Recycling Ordinance approved by the Alameda County Waste Management Authority   

10/21/13 - Update on the operation of the Piedmont Community Pool

10/21/13 - Acceptance of the 2013 Pavement Project

11/04/13 – Receipt of the 3rd Quarter Crime Report from the Police Chief

11/04/13 – Direction to staff on possible comments regarding the Bay Area Commuter Benefits Program as proposed by the Bay Area Air Quality Management District

11/04/13 – Consideration of Award of Contract for the Harvard Road Area Sanitary Sewer Rehabilitation Project to J. Howard Engineering, Inc. in the amount of $286,441 and approval of an overall construction budget of $372,861

11/04/13 – Consideration of actions related to the 2013-2014 Street Tree Pruning Contract

a. Waive the irregularities in the bid submission by the Professional Tree Care Co.

b.  Award the 2013-2014 Street Tree Pruning Contract to the Professional Tree Care Co in the amount of $94,176

11/04/13 – Consideration of actions regarding the PERS Side Fund Refinance Measure on the February 4, 2014 ballot

a. Approval of the Direct Argument in Favor of the Measure

b. Endorsement of the Measure

c. Options regarding a rebuttal argument

11/18/13 – PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve design review and variance for construction at 77 Oakmont Ave

11/18/13 - PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve design review and variance for construction at 79 Oakmont Avenue

11/18/13 - Determination of Exemption from CEQA and Introduction and 1st Reading of Ord. 712 N.S. relating to updates to Chapter 17 of the Municipal Code to conform to changes in state law and the City’s General Plan Actions and Housing Element Programs

11/18/13 - Consideration of Employment resolutions and/or Memorandum of Understanding with the following labor groups and individuals:

a. Police Officers Association
b. Police Captain
c. Confidential Unit
d. Mid-Management Positions
e. Recreation/Childcare Employees
f. Department Heads

12/02/13 – Approval of an agreement with the Alameda County Transportation Commission to receive grant funding in the amount of $102,000 for the Bike/Pedestrian Plan

12/02/13 – 2nd Reading of Ord. 712 N.S. relating to updates to Chapter 17 of the Municipal Code to conform to changes in state law and the City’s General Plan Actions and Housing Element Programs

12/02/13 – Consideration of issuance of a Conditional Use Permit for JumpstartMD at 1337 Grand Avenue

12/02/13 – Consideration of authorization for City Administrator to appoint an Interim Recreation Director and an appropriation of $50,000 to fund the position

12/02/13 – Consideration of a policy regarding names and addresses in City Council and Planning Commission agendas and minutes posted to the City’s web site

12/02/13 – Consideration of an agreement with Koff & Associates in the amount not to exceed $11,750 related to a classification study of City positions, and an appropriation to cover this expense

12/16/13 – Award of the Landscape Maintenance Contract to Cleary Brothers Landscape, Inc. in the amount of $121,040 for a period of one year, with the option of up to five additional one year renewals

12/16/13 – Consideration of an employment resolution with the Professional, Technical, and Supervisory employee group

12/16/13 – Consideration of a resolution amending the city’s agreement with Geoffrey L. Grote to approve a 3% salary increase retroactive to July 1, 2013 and requiring contributions to health and medical plans