Staff Reports

Staff reports for the current City Council meeting are available here beginning the Friday morning before the meeting. Reports are listed by date and subject and do not contain attachments which may have been sent to the city council as part of the report.

For copies of attachments, older reports or if you have questions about this material, call the City Clerk’s office at (510) 420-3040.

Current Staff Reports

07/21/14 – Consideration of the Submittal of a Working Draft of the 2015-2023 Housing Element to the State Department of Housing and Community Development

07/21/14 - Consideration of a Resolution Establishing a Permanent Budget Advisory and Financial Planning Committee

07/21/14 - Consideration of a Resolution Calling a Special Municipal Election for November 4, 2014, Requesting the Consolidation of the Special Municipal Election with the Statewide General Election, and Adding a Measure Relating to Amendments to the Charter of the City of Piedmont Regarding the Date of the City’s General Municipal Election and the Requirement that the Board of Education Reorganize Annually Between July 1st and July 15th and Establishing Other Procedural Details

07/21/14 - Consideration of Options Regarding a Direct Argument and a Rebuttal Argument Regarding the Charter Amendment Measure on the November 4, 2014 Ballot


Archived Staff Reports

01/06/14 – Consideration of a Project Risk Management Policy for major projects (continued from 04/01/2013)

01/06/14 - Consideration of a resolution establishing a permanent Public Safety Committee

01/06/14 - Consideration of an agreement with Chang, Ruthenberg, & Long in the amount not to exceed $10,000 related to consulting services in relation to cafeteria style benefit plans, and an appropriation to cover this expense

01/06/14 - Consideration of a resolution implementing employee payment of a portion of the PERS employer paid member contribution for miscellaneous employees

01/06/14 - Consideration of an application for a Bike Rack Grant Funding Program to the Bay Area Air Quality Management District and direction to staff on potential locations

01/21/14 – Consideration of the Blair Park 30% Design as recommended by the Park Commission

01/21/14 - Introduction and 1st Reading of Ordinance 713 N.S., amending Chapters 5 and 8 and repealing Chapter 14 of the City Code in order to adopt the 2013 California Building and Fire Codes

01/21/14 - Consideration of a resolution authorizing the Fire Department to enter into negotiations for the purchase of a 75’ Mid-Mount Aerial Ladder Fire Truck

01/21/14 - Consideration of acceptance of the Ramona Ronada Triangle Project

02/03/14 - 2nd Reading of Ordinance 713 N.S., amending Chapters 5 and 8 and repealing Chapter 14 of the City Code in order to adopt the 2013 California Building and Fire Codes

02/03/14 - Consideration of the appointment of Paul Benoit as City Administrator effective March 1, 2014 and an Employment Agreement setting annual salary at $200,000 and detailing benefits

02/03/14 - Receipt of the 2012-2013 Audit Report

02/03/14 - Consideration of a one year extension of the agreement with Maze and Associates for Audit Services in the amount of $39,368

02/03/14 - Consideration of the FY 13-14 Mid-Year Financial Report from the Finance Director

02/03/14 - Consideration of FY 13-14 Mid-Year Budget Adjustments including:

a. Appropriation of $438,540 from the General Fund Reserve

b. Combined Appropriation of $11,750 from the Schoolmates and Aquatics Funds

c. Transfer $95,000 from the Private Contribution Fund to the CIP Fund

02/03/14 - Consideration of employment resolutions and/or Memoranda of Understanding with the following labor groups:

a. Piedmont Firefighters Association

b. Fire Captains

c. SEIU Local 1021 – Public Works Unit

d. SEIU Local 1021 – General Unit

02/03/14 - Consideration of a vesting schedule for PERS retirement medical benefits

02/03/14 – Consideration of a resolution implementing employee payment of a portion of the PERS employer paid member contribution for certain miscellaneous employees

02/18/14 – Certification of election results for the General Municipal Election of February 4, 2014

03/03/14 – Approval of City Council liaison assignments for the period from 3/1/14 to 02/28/15

03/03/14 - Announcement of Bike Rack Grant Funding Award from the Bay Area Air Quality Management District

03/03/14 - Receipt of the 2013 Year End Crime Report from the Police Chief

03/03/14 - Consideration of the following actions regarding the PERS Side Fund Refinance:

a. Selection of the method of debt issuance

b. Authorization for the City Administrator to sign documents to further the transaction

03/03/14 - Consideration of an amendment to the First Responder Advanced Life Support and Ambulance Transport Services Agreement with Alameda County

03/03/14 - Consideration of an agreement with Sutphen Corporation in the amount of $798,422.18 for the purchase of a 75’ aerial ladder truck for the Fire Department

03/03/14 - Consideration of an agreement with Harris Design in the amount of $134,238 for the preparation of construction documents for the Hampton Field Master Plan

03/17/14 – Consideration of placement of signage at 801 Magnolia Ave and determination of exemption from the California Environmental Quality Act

03/17/14 – Consideration of the appointment of a Chair for the Public Safety Committee

03/17/14 – Consideration of a resolution establishing a Bicycle Advisory Committee (BAC) for TD Article Application purposes and appointing BAC members

04/07/14 – Presentation from EBMUD Board Member Katy Foulkes regarding water supply and conservation efforts (Oral Presentation Only)

04/07/14 - Introduction and 1st Reading of Ord. 714 N.S., Authorizing the Issuance and Sale of Pension Obligation Bonds to Refinance Outstanding Side Fund Obligations of the City of Piedmont to the California Public Employees Retirement System

04/07/14 - Consideration of a request from the Piedmont Beautification Foundation to hang banners on City light poles to celebrate their 50th Anniversary

04/07/14 - Consideration of the award of the Dudley Avenue Sidewalk Extension Project to Rosas Brothers Construction in the amount of $82,175 and approval of a construction budget of $132,000 and Determination of Exemption from CEQA

04/07/14 - Consideration of a resolution adding an alternate member to the Budget Advisory and Financial Planning Committee created by Resolution 18-12 and possible appointment to the position

04/07/14 - Consideration of the creation of a Civic Volunteer of the Year Award

04/21/14 – 2nd Reading of Ord. 714 N.S., Authorizing the Issuance and Sale of Pension Obligation Bonds to Refinance Outstanding Side Fund Obligations of the City of Piedmont to the California Public Employees Retirement System

04/21/14 - Consideration of the following actions regarding the Harvest Festival:

a. Approval of an agreement with Lisa Bullwinkel in the amount of $4,500 for event coordination services, as recommended by the Recreation Commission

b. Approval of the concept of an expanded footprint for the Harvest Festival

04/21/14 - PUBLIC HEARING regarding an appeal of the Planning Commission’s decision to approve with conditions a Design Review application at 27 Arroyo Ave

04/21/14 - Consideration of a resolution approving the 2014 Alameda County Transportation Expenditure Plan and extension and augmentation of the existing half cent sales tax

04/21/14 - Update on the City’s Street Paving Program

04/21/14 - Consideration of an agreement with Peckham & McKenney for Recruitment Services for the Recreation Director in the amount of $10,000

05-05-14 – Receipt of the 1st Quarter 2014 Crime Report from the Police Chief

05-05-14 – PUBLIC HEARING to Consider a Revision to the Previously Issued Conditional Use Permit for JumpstartMD at 1337 Grand Avenue

05-05-14 – Receipt of a Report Regarding the City’s Progress towards the 2015 Housing Element Update

05-05-14 – Receipt of a Report on the Implementation of Adopted Environmental Task Force Actions and the Climate Action Plan

05-05-14 – Consideration of the Award of the 2014 Pavement Project to MCK Services, Inc. in the Amount of $491,420.85, Approval of an Overall Construction Budget of $594,803 and Determination of Exemption from the California Environmental Quality Act

05-05-14 – Consideration of a Resolution Opposing Action by the California State Legislature to Restrict the Ability of Cities to Contract for Services

05-05-14 – Presentation of the Proposed FY 14-15 Budget for the City of Piedmont

05-19-14 – Approval of a Resolution to be Presented to Volunteers at the Annual Volunteer Reception for 2014

05-19-14 – Approval of Side Letters to the Agreements with the Piedmont Firefighters Association and Piedmont Police Officers Association Reaffirming the Intent of the Original Agreements Regarding Employer Contribution Levels

05-19-14 – Approval of Revised Appointments to the Police & Fire Pension Board

05-19-14 – Consideration of the Award of the 2014 Pavement Project to MCK Services, Inc. in the Amount of $491,420.85, Approval of an Overall Construction Budget of $594,803 and Determination of Exemption from the California Environmental Quality Act

05-19-14 – Consideration of the Purchase, using Citizens’ Option for Public Safety (COPS) funds, of Body Cameras for Use by the Police Department

05-19-14 – Receipt of the Recommendation of the Budget Advisory and Financial Planning Committee Regarding Sewer Funding and Possible Direction to Staff on Next Steps

05-19-14 – Consideration of Options Regarding Reducing the Cost of the City’s General Municipal Election and Possible Direction to Staff on Next Steps

05-19-14 – Acceptance of a Report Regarding the Election Timetable for the General Election on November 4, 2014

06/02/14 – Approval of a Renewed Agreement with Alameda County related to the City’s Community Development Block Grant funds

06/02/14 – Approval of a Renewed Agreement with Alameda County to Participate in the CDBG Alameda Urban County Program for a Three-Year Period

06/02/14 – PUBLIC HEARING Regarding an Increase in the Ambulance User Fee, effective July 1, 2014

06/02/14 – PUBLIC HEARING regarding the proposed budget and fee proposals for FY 14-15 and the levy of the Municipal Services Tax and Sewer Tax

a. Presentation of Report from the Budget Advisory & Financial Planning Committee

b. Report on the FY 14-15 Budget Proposal

06/02/14 – Consideration of the Purchase, using Citizens’ Option for Public Safety (COPS) funds, of Body Cameras for Use by the Police Department

06/02/14 – Consideration of a Process for the Creation of a List of Projects Eligible to Receive the City’s Allocation of East Bay Regional Park District Measure WW Funding

06/02/14 – Consideration of an Agreement with Diamond Tree Service in the Amount of $8,699 for Emergency Tree Removal at Blair Park

06/02/14 – Consideration of Options Regarding Placing a Measure Authorizing Additional Sewer Revenue on the November 2014 Ballot (cont. from 05/19/14)

06/02/14 – Consideration of a Resolution Proposing Amendments to the Charter to Change the Date of the City’s General Municipal Election to November and Eliminating the Requirement that the Board of Education Organize Annually Between July 1 and July 15 

 06/16/14 – Approval of a Resolution Proposing Amendments to the Charter to Change the Date of the City’s General Municipal Election to November and Eliminating the Requirement that the Board of Education Organize Annually Between July 1 and July 15 (cont. from 06/02/14)

 06/16/14 – Approval of an Amendment to the FY 13-14 Agreement with Alameda County Related to the City’s Community Development Block Grant Funds

 06/16/14 – Approval of a Renewed Agreement with Alameda County Regarding Collection of Taxes

 06/16/14 – Consideration of FY 13-14 Year-End Appropriations, Transfers, and Reclassifications

 a. Increase General Fund Appropriations by $311,224, the Facilities Maintenance Fund by $10,000 and the Sewer Fund by $75,000; Establish and Appropriate $7,407,000 for the 2014 Pension Obligation Debt Service Fund; and Approve Various Transfers and Reclassifications

 b. Accept $100,512.40 in FY13-14 COPS Grant Funding and Appropriate the Entire Amount to the Police Department COPS Equipment Replacement Account

 06/16/14 – Consideration of a Resolution Implementing Employee Payment of an Additional Portion of the PERS Employer Paid Member Contribution for Miscellaneous Employees as Previously Agreed to by the City Council and Employee Groups

 06/16/14 – PUBLIC HEARING Regarding the Proposed Budget for FY 14-15 and the Levy of the Municipal Services Tax and the Municipal Sewer Tax

 06/16/14 – Consideration of Adoption of the FY 14-15 Budget for the City of Piedmont Including the Following: 

a. By Resolution, Appropriate the FY 13-14 Fund Balance to the Applicable Reserves 

b. By Resolution, Adopt the FY 14-15 Operating Budget 

c. By Resolution, Adopt the FY 14-15 Capital Budget 

d. By Resolution, Approve the FY 14-15 Fee Schedules 

e. By Resolution, Confirm the City’s Annual Appropriation (Gann) Limit 

06/16/14 – Adoption of a Resolution Levying the FY 14-15 Municipal Services Tax 

06/16/14 – Adoption of a Resolution Levying the FY 14-15 Municipal Sewer Tax

06/24/14 – Receipt of a Report Regarding the City’s 2013-2014 Transfer Tax Revenue and Possible Direction to Staff Regarding the June 2, 2014 Proposal to Place a Measure Authorizing Additional Sewer Revenue on the November 2014 Ballot

06/24/14 – Consideration of a Process for the Recruitment of a New Recreation Director

07/07/14 – Appointment of Voting Delegate and Alternate for the 2014 League of California Cities Conference 

07/07/14 – Approval of a Renewed Agreement with the City of Berkeley for Animal Shelter Services for a Three Year Period at an Annual Rate of $44,366 

07/07/14 – Consideration of a Street Use Request from Project Sport, LLC regarding use of Grand Avenue on August 16, 2014 to Conduct a Portion of “The Town’s Half Marathon” 

07/07/14 – Consideration of Award of Contract to Ghirardelli Construction in the Amount of $19,314 for the Renovation of a Portion of the Second Floor of the Recreation Department to Address Safety Concerns and Space Needs, and Establish a Project Construction Budget of $21,246

07/07/14 – Consideration of Approval of Four Agreements with New World Systems in the Amount of $155,055 for Upgrade of the Police Department’s Computer Aided Dispatch and Electronic Reporting Systems 


2004 Staff Report Archive

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2011 Staff Report Archive

2012 Staff Report Archive

2013 Staff Report Archive