Staff Reports

Staff reports for the current City Council meeting are available here Reports are listed by date and subject and do not contain attachments which may have been sent to the city council as part of the report.

For copies of attachments, older reports or if you have questions about this material, call the City Clerk’s office at (510) 420-3040.

12/05/16 – Certification of Election Results for the General Municipal Election of November 8, 2016


Archived Staff Reports

01/04/16 – Award of Contracts for Aquatics Center Maintenance as follows:

a. Replacement of Locker Room Floors to MC Construction Services

b. Replacement of the Main Pool Filter to Aquatic Commercial Industries

01/04/16 - Award of Contract to Cleary Brothers Landscape, Inc in the Amount of $12,250 for Blair Park Tree Removal

01/04/16 - Consideration of Acceptance of the 100% Complete Construction Documents and Specifications; Authorization to Solicit Bids for the Hampton Field Renovation Project; and the Phasing of the Project

01/04/16 - Consideration of Direction to Staff Regarding the Placement of a Municipal Services Special Tax Measure on the June 7, 2016 Presidential Primary Election Ballot

01/04/16 - Consideration of Ord. 720 N.S. Amending Chapter 17 of the City Code to Preserve Local Control by Prohibiting the Cultivation, Delivery and Dispensing of Marijuana

01/04/16 - Consideration of Authorization for the City to Join the ICLEI Compact of Mayors

01/04/16 - Introduction of the Concept of Building Energy Savings Regulations and Direction to Staff on Further Steps

01/19/16 – Approval of a Mitigated Negative Declaration for the Phase 5 Sewer Project 

01/19/16 – Approval of Award of the FY 15-16 Street Tree Pruning Project to West Coast Arborists in the Amount of $133,857 

01/19/16 – Introduction and First Reading of Ord. 721 N.S. – Regarding Renewal of the Municipal Services Special Tax Effective July 1, 2017 and Placing the Measure Before the Voters 

01/19/16 – 2nd Reading Ord. 720 N.S. Amending Chapter 17 of the City Code to Preserve Local Control by Regulating the Cultivation, Delivery and Dispensing of Marijuana 

01/19/16 – Direction to Staff Regarding Catastrophic Leave Donation Sharing for Firefighter David Abernethy

02/01/16 – Approval of an Agreement with CalTrans for Federal Funding of the Moraga / Highland Avenues Paving Project

02/01/16 - Second Reading of Ord. 721 N.S. – Regarding Renewal of the Municipal Services Special Tax Effective July 1, 2017 and Placing the Measure Before the Voters

02/01/16 - Consideration of a Resolution Approving Procedural Details for the Special Municipal Election of June 7, 2016

02/01/16 - Consideration of Options Regarding a Direct Argument and a Rebuttal Argument Regarding the Municipal Services Special Tax Measure on the June 7, 2016 Ballot

02/01/16 - Receipt of a Report from the Public Works Director Regarding the Status of the Grand Avenue Bicycle and Pedestrian Project

02/16/16 – Approval of Council Liaison Assignments through 12/31/16

02/16/16 - Approval of a Resolution Implementing Catastrophic Leave Donations Across Employee Units for Firefighter David Abernethy 

02/16/16 - Authorize the City Administrator to Execute a Settlement Agreement and Release of All Claims Between Harris & Associates and the City of Piedmont 

02/16/16 - Receipt of the 2014-2015 Audit Report 

02/16/16 - Receipt of the 2015 Year End Crime Report from the Chief of Police 

02/16/16 - Consideration of an Agreement with New World Systems for Police Computer Aided Dispatch and Dispatch Software 

02/16/16 - Consideration of an Updated Emergency Operations Plan 

02/16/16 - Consideration of the FY 15-16 Mid-Year Financial Report 

02/16/16 - Consideration of FY 15-16 Mid-Year Budget Adjustments including:

a. Increase Budgeted Revenues in the General Fund by $848,000

b. Appropriation of $964,250 from the General Fund

c. Appropriation of $50,228 from the Facilities Maintenance Fund

03/21/16 – Approval of an Agreement with West Yost Associates in the Amount of $205,149 for Final Construction Documents of the Sanitary Sewer Rehabilitation Project – Phase 5 and an Overall Budget for this Portion of the Project of $225,664

03/21/16 - Approval of Authorization to File the Notice of Determination for the Sanitary Sewer Rehabilitation Project – Phase 5

03/21/16 - Approval of Agreements Related to Van Gundy v. City of Piedmont Litigation matter:

a. Approval of a Reimbursement Agreement with Lakritz Family Partnership LP for the Reimbursement of the City’s Litigation Expenses Associated with the Van Gundy v. City of Piedmont Litigation Matter

b. Approval of Settlement Agreement with Christopher Van Gundy and Lakritz Family Partnership LP to Resolve all Claims in the Van Gundy v. City of Piedmont Litigation Matter

03/21/16 - Consideration of the Park Commission’s Recommendation Regarding the Off-Leash Area at Dracena Park

03/21/16 - Consideration of an Appropriation of $1,200 to the Piedmont Appreciating Diversity Committee Diversity Film Series

03/21/16 - Consideration of an Agreement with Harley Ellis Devereaux in the Amount of $35,180 for the Aquatics Center Master Plan

03/21/16 - Consideration of an Agreement with Judith Robbins in the Amount of $35,000 for Consulting Services Regarding Revisions to Planning & Zoning Provisions of the City Code

04/04/16 – Accept a $5,000 Donation from the Piedmont Citizens Task Force Against Crime and Appropriate the Donation to the Public Safety Committee Account in the Fire Department Budget

04/04/16 – Approve a Resolution Authorizing the City to Apply for Grant Funds from the California Department of Recycling & Conservation and Designating the City Administrator as the Responsible Party for These Applications

04/04/16 – Consideration of the Award of Contract to Fidelity Roof Co. in the amount of $14,733 for the Replacement of the Crocker Park Garage Roof

04/18/16 – Approval of a Street Use Request from Everywon, Inc. Regarding Use of Grand Avenue on July 24, 2016 to Conduct a Portion of the Everywon East Bay Half Marathon 

04/18/16 - Receipt of a Presentation from the Alameda County Community Choice Energy Program 

04/18/16 - Consideration of a Resolution Taking the Following Actions In Relation to the Hampton Park Improvements Project:

a. Authorizes the Mayor to Sign a Construction Contract with Suarez and Munoz Construction, Inc. for the Hampton Park Improvements Project for the Low Bid Amount of $1,573,435.50

b. Establishes an Overall Project Construction Budget of $1,978,760, which Includes the Construction Contract, a 10% Contingency, and Allocations for Construction Management and Inspection

c. Appropriates $275,591 from the Facilities Maintenance, $275,591 from the General Fund, $200,000 from the Athletic Facilities Preservation Fund, and $417,000 in Funds Received from the Settlement with Harris and Associates to the Hampton Park Improvements Project

d. Authorizes the Public Works Director to Execute any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost Does not Exceed the Total Funding for this Project in the Adopted Project Construction Budget

e. Determines the Project to be Exempt from the Requirements of the California Environmental Quality Act

04/18/16 - Introduction and 1st Reading of Ord. 722 N.S. Modifying Section 3.8 of the City Code to Allow for Expanded Use of Linda Beach Playfield During the Renovation of Piedmont Sports Field (Hampton Field)

04/18/16 – Consideration of a Resolution Taking the Following Actions in Relation to the Grand Avenue Bicycle Lane Project:

a. Authorizing the Mayor to Sign a Construction Contract with Chrisp Company for the Grand Avenue Bicycle Lane Project Based on their Submittal of a Bid of $43,633.80

b. Approving an Overall Budget of $54,804.80 (which Includes the Construction, a 10% Contingency and Monies for Construction Management, Inspection and Testing)

c.  Authorizing the Public Works Director to Execute Any Contract Change Orders in Accordance with the Project Contract Documents So Long as the Total Project Cost Does Not Exceed the Total Funding for this Project in the Adopted Budget

d.  Determining the Project to be Exempt from the Requirements of the California Environmental Quality Act

04/18/16 - Consideration of Two Agreements Related to Solid Waste Hauling Services in the City of Piedmont:

a. Agreement with Republic Services for the Reimbursement of Costs for Consulting Services Provided by R3 Consulting

b. Agreement with R3 Consulting Group, Inc. for an Amount Not to Exceed $44,220 to Conduct Franchise Agreement Negotiations on Behalf of the City of Piedmont with Franchised Solid Waste Hauler Republic Services

04/18/16 - Consideration of a Resolution Establishing the Aquatics Master Plan Steering Committee 

05/02/16 – Approval of a Resolution to be Presented to Volunteers at the Annual Volunteer Reception for 2016

05/02/16 - 2nd Reading of Ord. 722 N.S. Modifying Section 3.8 of the City Code to Allow for Expanded Use of Linda Beach Playfield During the Renovation of Piedmont Sports Field (Hampton Field)

05/02/16 - Approval of Agreements with the Alameda County Sheriff’s Office for the Following:

a. Critical Incident Handling (Mutual Aid)

b. Evidence Collection and Processing

05/02/16 - Approval of the Master Programs Funding Agreement between the Alameda County Transportation Commission (ACTC) and the City of Piedmont

05/02/16 - Approval of the Extension of an Agreement with Alameda County Regarding First Response Advanced Life Support and Ambulance Transport Services

05/02/16 - Approval of Agreements Related to Prescription Drug Take Back Program in the Police Department

05/02/16 - Receipt of the 1st Quarter 2016 Crime Report from the Chief of Police

05/02/16 - Consideration of Authorization to Sign a Letter of Support Authorizing Participation in the 2016 East Bay SunShares Program

05/02/16 - Consideration of a Resolution Approving an Agreement and Establishing a Project Construction Budget for the Oakland and El Cerrito Aves. Pedestrian Improvement Project

05/02/16 - Presentation of the Proposed FY 16-17 Budget for the City of Piedmont

05/16/16 –  Receipt of 2015-2016 Annual Report from the Public Safety Committee

05/16/16 – Consideration of the Purchase of Additional Speed Indicator Signs from All Traffic Solutions

05/16/16 – Receipt of a Report on the Installation of Solar on Municipal Facilities and Possible Direction to Staff on Next Steps

05/16/16 – Consideration of Actions Related to the Authorization of Additional Property Assisted Clean Energy Providers to Operate within the City

05/16/16 - Consideration of the Appointment of Kiran Bawa as Finance Director Effective May 18, 2016 and Approval of a Salary and Benefit Resolution

05/21/16 – CIP Review Committee Report

06/06/16 – Receipt of a Report on the Timeline for the November 8, 2016 Regular Municipal Election

06/06/16 – Receipt of a Report on the 2016 Annual Adjustment to Trash, Greenwaste and Recycling Service Rates 

06/06/16 – PUBLIC HEARING Regarding the Proposed Budget and Fee Proposals for FY 16-17 and the Levy of the Municipal Services Tax and Sewer Tax

a. Presentation of Report from the Budget Advisory & Financial Planning Committee

b. Report on the FY 16-17 Budget Proposal 

06/06/16 – Consideration of Direction to Staff Regarding the Inclusion of Projects Recommended by the CIP Review Committee in the FY 16-17 Budget Proposal

06/20/16 – Approval of a Renewed Agreement with Alameda County Regarding Collection of Taxes 

06/20/16 - Approval of a Street Use Request from Project Sport, LLC Regarding Use of Grand Avenue on August 13, 2016 to Conduct a Portion of “The Town’s Half Marathon” 

06/20/16 - Consideration of FY 15-16 Year-End Appropriations, Carryforwards, and Reclassificiations

06/20/16 - Consideration of a Resolution Implementing Employee Payment of an Additional Portion of the PERS Employer Paid Member Contribution for Miscellaneous Employees as Previously Agreed to by the City Council and Employee Groups

06/20/16 - PUBLIC HEARING Regarding the Proposed Budget for FY 16-17 and the Levy of the Municipal Services Tax and the Municipal Sewer Tax and Consideration of the Following:

a. By Resolution, Adopt the FY 16-17 Operating Budget

b. By Resolution, Adopt the FY 16-17 Other Funds Budget

c. By Resolution, Approve the FY 16-17 Schedule of Fees and Charges

d. By Resolution, Confirm the City’s Annual Appropriation (Gann) Limit 

06/20/16 - Consideration of a Resolution Levying the FY 16-17 Municipal Services Tax 

06/20/16 - Consideration of a Resolution Levying the FY 16-17 Municipal Sewer Tax 

06/20/16 - Consideration of a Process for the Recruitment and Appointment of a Councilmember to Fill the Seat Expected to be Vacated as a Result of Mayor Fujioka’s Resignation 

07/05/16 – Approval of the Canvass of Returns and Declaration of Election Results for the June 7, 2016 Special Municipal Election

07/05/16 - Approval of a Conditional Use Permit for Raminder S. Dosanjhfor a Physical Therapy and Pilates Office at 1345 Grand Ave., Suite 101

07/05/16 - Approval of a Renewed Agreement with the Alameda County Sheriff’s Office for Use of Training Facilities

07/05/16 - Approval of a Range Use Agreement with the Concord Police Association for Rental and Use of Range Facilities

07/05/16 - Approval of the Placement of Speed Signs at Ten Priority Locations WithinPiedmont

07/05/16 - Acceptance of Improvements Regarding the Highland Avenue–Moraga AvenuePavement Project

07/05/16 - Approval of a Renewed Agreement with Alameda County Related to the City’s Community Development Block Grant Funds

07/05/16 - Receipt of a Report on the City’s Application for the Active Transportation Program Grant

07/05/16 - Election of Vice Mayor to Serve Until the Certification of the Results of the November 8, 2016 General Municipal Election Are Certified

07/05/16 - Receipt of a Report on the Implementation of Adopted Environmental Task Force Actions and the Climate Action Plan

07/05/16 - Consideration of a Resolution Awarding the Contract for the Kingston-Linda-Rose Triangle Project and Taking Other Actions Related to the Project

07/05/16 - Consideration of a Resolution Setting Procedural Details for the General Municipal Election of November 8, 2016

07/18/16 – Approval of a Memorandum of Understanding Between Alameda County Health Care Services Agency, Emergency Medical Services Division and the City of Piedmont for the use of ReddiNet 

07/18/16 - Approval of a Resolution Delegating Authority for Disability Retirement Claims Applications for California Public Employees Retirement System (CalPERS) 

07/18/16 - Consideration of the Installation of All Way Stop Signs at Various Intersections to Increase Traffic and Pedestrian Safety

07/18/16 - Introduction and 1st Reading of Ord. 723 N.S. Approving the First Amendment to the Lease Agreement with Piedmont Center for the Arts at 801 Magnolia Avenue 

07/18/16 - Consideration of the Appointment of Kevin Jackson as Planning Director and Approval of a Salary and Benefit Resolution

08/01/16 – Approval of a Revised Resolution Dedicating Sewer Revenue for Repayment of State Loans for Sewer Rehabilitation

08/01/16 – Approval of a Renewed Facility Use Agreement with the Piedmont Swim Team until August 14, 2018

08/01/16 – Approval of the Reclassification of the Support Services Commander and Human Resources Administrator Positions as Recommended by the Civil Service Commission at its Meeting of July 22, 2016 as well as Approval of Updated Employment Resolutions Reflecting Changes Made to the Classifications

08/01/16 – Approval of the Second Amendment to the Employment Agreement between the City of Piedmont and Paul Benoit

08/01/16 – Approval of the Purchase of a New Vehicle for the Fire Chief

08/01/16 – Approval of a Renewed Agreement to Provide Animal Control Services to the City of Emeryville in the Amount of $93,421 Per Year

08/01/16 – Appoint Councilmember Levine as Liaison to the Planning Commission

08/01/16 – Consideration of the Installation of All Way Stop Signs at Various Intersections to Increase Traffic and Pedestrian Safety (con’t from 07/18/16)

08/01/16 – Consideration of Authorization to Issue an RFP for IT Support Services

08/01/16 – 2nd Reading of Ord. 723 N.S. Approving the First Amendment to the Lease Agreement with Piedmont Center for the Arts at 801 Magnolia Avenue

09/06/16 – Approval of a Renewed Contract with Bartel Associates for Actuarial Services 

09/06/16 - Appointment of Voting Delegate and Alternates for the 2016 League of California Cities Conference 

09/06/16 - Approval of the Purchase of a Loading Device for Gurneys for the City’s Ambulances from Stryker EMS in the Amount of $22,310

09/06/16 - Approval of Two Agreements with Alameda County Regarding Extension of the Period in Which the City May Spend Certain Community Development Block Grant Funds

09/06/16 - Approval of a Street Use Application for the FallFest 5K Race to be Held on September 24, 2016 

09/06/16 - Receipt of the 2nd Quarter 2016 Crime Report from the Chief of Police 

09/06/16 - Consideration of the Extension of Parking Restrictions for the Community Hall, Exedra Triangle, and Magnolia Avenue in front of Piedmont Middle School 

09/06/16 - Consideration of the Issuance of a Request for Proposals to Develop a Master Plan for the Recreation Center and Veterans Hall to Optimize Space Efficiency for Recreation Department Programs

09/06/16 - Consideration of a Revised Street Sweeping Schedule for FY 16-17

09/06/16 - Consideration of the Issuance of a Contract for Feasibility Analysis for Solar Facilities at the Corporation Yard to Optony, Inc in the Amount of $8,750

09/06/16 - Receipt of a Report Regarding the SunShares Program Application Period for Piedmont Residents

09/19/16 – Approval of a Contract with Miracle Playsystems Inc. for the Replacement of the Protective Surfacing at the Dracena Park Tot Lot

09/19/16 – Approval of the Purchase of a Replacement Mobile License Plate Reader Unit for the Police Department 

09/19/16 – Presentation from the Alameda County Mosquito Abatement District

09/19/16 – Update Regarding Revisions to the Planning and Zoning Provisions of the Municipal Code 

09/19/16 – Consideration of an Agreement with the Local Government Commission in the Amount of $5,000 for the Civic Spark Internship Program 

09/19/16 – Consideration of Appropriations for CIP Projects Included in the FY 16-17 CIP Budget

09/19/16 – Consideration of a Supplemental Agreement with Coastland Engineers for Property Condition Assessments of City Hall, the Veterans Hall, the Recreation Center, and the Community Hall

09/19/16 – Provide Direction to Staff Regarding League of California Cities Resolutions and Action Items

10/03/16 – Approval of a Street Use Permit for the Annual Turkey Trot Race Sponsored by PTT Thanksgiving Race, Inc.

10/03/16 - Consideration of a Conditional Use Permit for Belardi/Ostroy for a Marketing Office at 1345 Grand Avenue #101 & #102

10/03/16 - Consideration of a Funds Balance Policy Pursuant to Governmental Accounting Standards Board 54 as Recommended by the City’s Auditors

10/03/16 - Consideration of FY 15-16 Year End Transfers of Net Income in the General Fund of Over $100,000 to the Facilities Maintenance Fund (45%); Equipment Replacement Fund (35%); and Other Post-Employment Benefits (OPEB) Fund (20%)

10/17/16 – Award of the FY 16-17 Street Tree Pruning Contract to West Coast Arborists in the Amount of $159,753 

10/17/16 – Receipt of a Presentation from the Alameda County Community Choice Energy Program

10/17/16 – Receipt of the 3rd Quarter 2016 Crime Report from the Chief of Police 

10/17/16 – Consideration of the Hampton Renovation Project Fundraising Plan as Proposed by the Piedmont Recreational Facilities Organization 

10/17/16 – Consideration of Authorization for Staff to Negotiate a Contract with R3 Consulting Group to Develop an RFP for a Collection Services Agreement 

11/07/16 – Approval of a Modification to a Previously Approved Conditional Use Permit for Piedmont Physical Therapy and Pilates at 1375 Grand Avenue, Suite 201 

11/07/16 – Approval of the 1st Reading of Ord. 724 N.S., Approving a Lease for New Cingular Wireless PCS LLC at Pole 1715 on Grand Avenue 

11/07/16 – Approval of the 1st Reading of Ord. 725 N.S., Amending Chapter 5A of the City Code to Change the Positions of Director and Assistant Director of Emergency Management and the Composition of the Disaster Council 

11/07/16 – Approval of an Agreement with Miracle Playsystems, Inc. in the Amount of $63,035.37 for the Installation of a New Play Structure at the Recreation Center Tot Lot 

11/07/16 – Approval of an Agreement with R3 Consulting Group in an Amount Not To Exceed $87,240 for the Development of a Request for Proposals for Waste Collection Services and Appropriation of Funds for this Expense 

11/07/16 – Consideration of the Appointment of Jeremy Bowers as the Chief of Police, effective 11/12/2016, and Approval of a Salary and Benefit Resolution 

11/07/16 – Consideration of the Aquatics Center Master Plan conceptual design as Recommended by the Recreation Commission 

11/07/16 – Introduction and First Reading of Ord. 726 N.S., Authorizing the Implementation of a Community Choice Aggregation Program and Consideration of the Joint Powers Agreement for the East Bay Community Energy Authority

11/07/16 – Consideration of Authorization to Investigate the Feasibility of Completing the Oakland Ave. Bridge Necklace of Lights, and the Design and Construction Cost Estimate for the Pedestrian Safety Railing  

11/21/16 – Approval of the 2nd Reading of Ord. 724 N.S., Approving a Lease for New Cingular Wireless PCS LLC at Pole 1715 on Grand Avenue

11/21/16 – Approval of the 2nd Reading of Ord. 725 N.S., Amending Chapter 5A of the City Code to Change the Positions of Director and Assistant Director of Emergency Management and the Composition of the Disaster Council 

11/21/16 – Approval of a Supplemental Agreement with Coastland Engineers for a Survey of Blair Park

11/21/16 – Receipt of a Verbal Report from the Chief of Police Regarding Recent Arrests and Notable Crime Events

11/21/16 – Consideration of a Fee Waiver Request from the Property Owner at 42 Craig Avenue for a Design Review Application

11/21/16 – Consideration of Elimination of the 6:00 p.m. to 8:00 a.m. Parking Prohibition on 700 Block of Highland Avenue as Imposed by Council on April 5, 1971

11/21/16 – Consideration of the City’s Participation in a Countywide Plastic Bag Ban Adopted by the Alameda County Waste Management Authority 

11/21/16 – Approval of the 2nd Reading of Ord. 726 N.S., Authorizing the Implementation of a Community Choice Aggregation Program

11/21/16 – Consideration of Agreements with Computer Courage for IT Support Services and ClientFirst Technology Consulting for IT Management Services


 

2004 Staff Report Archive

2005 Staff Report Archive

2006 Staff Report Archive

2007 Staff Report Archive

2008 Staff Report Archive

2009 Staff Report Archive

2010 Staff Report Archive

2011 Staff Report Archive

2012 Staff Report Archive

2013 Staff Report Archive

2014 Staff Report Archive

2015 Staff Report Archive